When a division or a department requests material from the supply department, such requests should be submitted on a NAVSUP Form 1250 and logged in the requestor's requisition log. Once the material is received, the receipt date is logged in the requestor's requisition log. If the material ordered is not in stock, the supply department assigns a requisition number and returns a copy of the DD Form 1250 to the requestor, who then logs the assigned number in the requestor's requisition log.

Supply personnel indicate on the DD Form 1250 whether the material was issued or ordered. That information is then recorded on the appropriate stock record cards.

During quarterly maintenance or buildup evolutions, your division or department orders from the supply department the material required to replace rejects and/or to assemble mines to a higher configuration. These actions are considered internal requests, and all material accumulated in excess must be turned in to the supply department as soon as possible to avoid backlogs and to keep the supply department from ordering more of the same material when it is not required. Once the material is turned in, it is the responsibility of the supply department supervisor to ensure that the material is returned to stock or that it is disposed of as directed.

MATERIAL TRANSFER

Material is transferred for a variety of reasons. When a supply depot forwards requisitioned material, a transfer of material is involved. When an intermediate-maintenance activity returns excess or unserviceable material to a supply depot, a transfer of material is involved. Thus, MOMAG activities can be on both the receiving and sending ends of material transfers.

The transfer of material from an activity may be made only when authorized by proper authority. Depending on the material, such authorizations may be automatically granted by a directive. Some requests for such an authorization may be required to be submitted in writing.

Material to be transferred must be forwarded with proper documents. The DOD Single-Line Item Release/Receipt Document (DD Form 1348-1) is the most commonly used document for transferring material. Like other supply documents, a copy of all DD Forms 1348-1 issued from or received by an activity must be retained.

MATERIAL SURVEY

The purpose of a survey is to determine the reason and/or the responsibility for the loss, damage, or destruction of government material and to determine the actual loss to the U.S. Government. Immediately upon the discovery of the loss, damage, or destruction of government material, a preliminary investigation is conducted to determine if there is evidence of negligence, willful misconduct, or deliberate unauthorized use.

This preliminary investigation is conducted by the department head or the division officer (or equivalent) responsible for the material. When circumstances warrant, such as an indication of criminal action or gross negligence, the commanding officer or the officer-in-charge may appoint a surveying officer or a survey board to further investigate the situation.

(NOTE: An individual who is accountable or responsible for the material in question may NOT be appointed as a surveying officer.)

An investigation or a review must determine what caused the loss, damage, or destruction of the material being surveyed. To make a determination for cause, the facts surrounding the incident must be thoroughly and quickly investigated. However, the investigation or the review should not be limited to the verification of statements from individuals. It should be broad enough to ensure that the interests of the government, as well as the rights of the individuals and the naval activity, are fully protected. A review is required to prove or to refute statements from individuals and to place the responsibility where it belongs. The form used for survey procedures is Report of Survey (DD Form 200), shown in fi r 2-12

Research action is not usually required in the following situations:

1. When it is the opinion of the commanding officer or the officer-in-charge that negligence was not involved in the loss, damage, or destruction of the government property under investigation.

Figure 2-12.-Report of Survey (DD Form 200).

2. When, for reasons known to the commanding officer or the officer-in-charge, negligence or responsibility cannot be determined and research under those conditions will constitute an unnecessary administrative burden.

3. When an individual accepts responsibility for the loss, damage, or destruction of government property and voluntarily offers to reimburse the government for the material.