ADMINISTRATION, SUPERVISION, AND TRAINING

The higher you go in the Navy, the more responsibility you will have for administration, supervision, and training. This chapter deals briefly with some of your administrative and supervisory responsibilities and then takes up certain aspects of your responsibility for training others.

Although it is possible to consider administration, supervision, and training as three separate areas of responsibility, it is important to remember that the three cannot be totally separated. Much of your work requires you to ad-minister, supervise, and train, all at the same time. For example, consider a pump overhaul job. As an administrator, you will schedule the job, check on the history of the pump, and see that the required forms and reports are submitted. As a supervisor, you will actually oversee the work and make sure it is done correctly. As a trainer, you will provide information and instruction on repair parts, repair procedures and policies, safety precautions, and other matters.

These administrative, supervisory, and training tasks have a direct relationship to the job at handnamely, the overhaul of the pump. But the pump overhaul job cant even get started unless a variety of administrative, supervisory, and training functions are performed on a continuing basis. Materials, repair parts, and tools must be available when they are needed; jobs must be scheduled with due regard to the urgency of other work; records must be kept and reports must be submitted; and personnel must be in a continuous state of training so that they can assume increasingly important duties and responsibilities. The only way to keep things running smoothly is to take your administrative, supervisory, and training responsibilities seriously.

ADMINISTRATION AND SUPERVISION

As an Engineman, you will have administrative and supervisory responsibilities in connection with engineroom and auxiliary operations and with equipment maintenance and repair.

OPERATIONAL RESPONSIBILITIES

The engineering department administrative organization is set up to provide a means for the proper assignment of duties and for the proper supervision of personnel. However, no organization can run itself. Personnelincluding you are needed to see that all pertinent instructions are carried out; that all machinery, equipment, and piping systems are operated in accordance with good engineering practice; that operating instructions and safety precautions are posted by the machinery and obeyed by all engineroom personnel; that all watchstanders are properly supervised; that records and reports are filled-in correctly and submitted as required; and that the entire engineering plant is operated with maximum reliability, efficiency, and safety.

In order for you to monitor and record your plants status and performance, you need to know which engineering records and reports for the administration, maintenance, and repair of naval ships are prescribed by directives from such authorities as the Type Commander, Naval Ship Systems Command (NAVSHIPS), and Chief of Naval Operations (CNO). These records must be accurate and up to date in accordance with cur-rent instructions.

As an EN3 and EN2, you have been primarily concerned with operating logs and similar records.

As an EN1 or ENC, you will have new supervisory duties which will require that you have a greater

knowledge of engineering paperwork and the associated administrative procedures. Supervisory duties and responsibilities require a knowledge of engineering records as well as of such items as inspections, administrative procedures, training, preventive maintenance, and repair procedures. Information on the most common engineering records and reports is given in this chapter.

These standard forms are prepared by the various systems commands and CNO. The forms are for issue to forces afloat and can be obtained as indicated in the Navy Stock List of Forms and Publications, NAVSUP 2002. Since these forms are revised as conditions warrant, personnel order-ing forms must be sure that the most current forms are obtained. When complementary forms are necessary for local use, make certain that an existing standard form will not serve the purpose before having complementary forms prepared and printed.