Promptly upon completion of the physical inventory and before matching inventoried quantities against stock record balances, review the inventory documents to ensure that

all items scheduled for inventory have been counted or verified as nonexistent,

quantities counted are legibly recorded and compatible with related units of issue,
all locations applicable to the inventory segment have been checked,
"added" items are adequately identified and legibly recorded,
items are documented in National Item Identification Number sequence, and
documents are dated and initialed.
RECONCILIATION OF COUNT DOCUMENTS AND STOCK RECORDS

Upon completion of the physical count and review of the count documents (documents with the actual numerical count of the items), the next step in the inventory process is to reconcile count documents with the stock records. This is done to determine if a difference exists between the physical count and the amount recorded on stock records.

When the count documents are correct and complete, compare them, item by item, with the applicable stock records to determine whether differences exist. If no differences exist, post the matched count cards or items in the inventory listing to the applicable stock record. Enter the Julian date (numerical day of the year) of the inventory and the notation "INV" in the DATE & SER/WCC column, and enter the inventory quantity in the ON-HAND column. The inventory quantity and the on-hand number should match. See figure 13-7. If differences exist in the on-hand quantity, locations, or other stock record data, reconcile such differences using the procedures outlined in NAVSUP P-485.

STOCK RECORD CARDS

LEARNINGOBJECTIVE: Recall how to prepare and post stock record cards.

Without stock record cards, it would be impossible to know if there were adequate stocks of material necessary for the operation of the medical department of a ship. Procurement of stock must be based on the information contained on the stock record cards. Use of approved computer programs are encouraged. Manual stock record cards are discussed in the paragraphs that follow.

The two stock record cards most commonly used in recording usage data are the Stock Record Card, Afloat, NAVSUP 1114, and the Stock Record Card.

These cards are maintained stock records for all items of stocked material.

DESCRIPTION OF NAVSUP 1114
The pre-printed captions appearing on the top line and at the bottom of the NAVSUP1114 are identical to each other, and most of the captions are familiar and self-explanatory. Additional information on some of the top-and second-line data elements may help you understand the captions, as well as the source and use of the data shown.

Material Control Code (MCC)
The material control code (MCC) is a single alphabetic character assigned by the inventory control manager to segregate items into more manageable grouping of fast-, medium-, or slow-moving items, or to relate to field activities special reporting and control requirements. This is a first-line entry and is mandatory for repairable items.

Allowance Parts List/Allowance Equipage List (APL/AEL)

The APL/AELis a system for numbering the repair parts and equipment-related consumable items. If the

Figure 13-7.-Posting inventory to stock records

Integrated Stock List (ISL) indicated that more than one AEL or APL applies to the same item, enter the letter "M" instead of the AEL/APL number. Enter "General Use" or "GUCL" for non-equipment-related consumables.

Location
Location tells each area in which the item is stored.
High Limit, Low Limit, Safety Level (HL, LL, SL)

High limit, low limit, and safety level quantities are computed in accordance with NAVSUP P-485 and recorded on the NAVSUP 1114.

Allowance List Quantity (A/L QTY)
Allowance list quantity (A/L QTY) is filled in for items on the AMAL/ADAL and left blank for non-allowance items.

Allowance Type Code (AT)
The AT code is assigned by the Integrated Logistics Overhaul (ILO). It is a single-character numeric code based on the item use, requirement to be carried, or usage rates. When an item is added between ILOs, assign the appropriate AT code.

E/R/C Codes
The E/R/C codes are used for equipage items (E), repair parts and equipment-related consumables (R), or for general-use consumables (C). Equipage items (E) are for special accounting class 207 ships only.

BEG.MO.DE.
The BEG.MO.DE codes are the beginning date of the demand period, generally the date of the last ILO. When the original (ILO-prepared) card is filled and a new card is prepared, bring this date forward to the new card with the demand and frequency of demand recorded on the original card. When a card is prepared between ILOs, the demand date is the date of the initial requisition.

Demand Frequency Brought Forward (DFBF)
The demand frequency brought forward (DFBF) code is the total brought forward from a filled stock record onto a new stock record.

URG
The URG code is a checkmark or "X" if the item is listed in the Consolidated Afloat Requisitioning Guide Overseas (CARGO).

MRT
The MRT code is a checkmark or "X" if the item is listed in the SERVMART shopping list of the local supply support activity.

Economic Order Item (EOI)
The economic order item (EOI) is a checkmark or "X" if the item is listed as an economic order item (low-cost item that may be ordered in a 90-day quantity if cost does not exceed $40).

Critical Item (CI)
The critical item (CI) is a checkmark or "X" if the item is listed as a critical item.

Military Essentiality Code (MEC)
The military essentiality code (MEC) is indicated in the Coordinated Shipboard Allowance List (COSAL) stock number sequence list (SNSL) for repair parts and equipment-related consumables.

Security Classification Code (SCC)
The security classification code (SCC) is used yes"> when applicable.

Shelf-Life Code (SLC)
The shelf-life code (SLC) is used when applicable.
Pre-Expended Bin (PEB) Item
The PEB code is a checkmark or "X" used on the NAVSUP 1114 when the item is designated as a pre-expended bin item (e.g., nuts, bolts), or when the unit of issue is large.

Requisition Outstanding
The requisition outstanding code is the Julian date, serial number, and quantity applicable to each procurement document.