Negatives are marked with the VIRIN on the base side, outside the usable image area with permanent ink Roll negatives are cut into strips and each strip is assigned a separate VIRIN. Individual frames on the strip are then identified by letters (A, B, C, D, and so on). Frames within the strip that are not intended for filing should not be assigned a letter; however, they must not be crossed out.

Transparencies must be mounted in plastic or cardboard mounts with the VIRIN marked on the mount. For still, electronic floppy disks, mark the outside of them with the VIRIN, using permanent ink

Prints

Photographic prints are marked on the base side with the same VIRIN assigned to the original negative

or transparency. Prints must also include the date the original photograph was taken and the name and address of the originating activity.

Unclassified photographs that are cleared for public release according to the Department of the Navy Public Affairs Policy and Regulations Manual, SECNAVINST 5720.44 (series), must be stamped- United States Navy Photography. Please credit USN PHOTO.

Classified prints must include the security classifi­cation, classification authority, appropriate down-grading and declassification instructions, and be stamped United States Navy Photography.

Photographic prints of mishaps, accidents (including property damage and personal injury), and other types of evidence that are not releasable under the Freedom of Information Act must be stamped United States Navy Photography."

Motion Media

Each motion-media roll of film, cassette, or disk must be identified with the same information as still-imaging products. However, the data must be recorded at the beginning of the tape for a minimum of 5 seconds viewing time. The VIRIN should also appear on the outside of the cassette or reel, so the product can be identified without actually viewing it. When possible, the VIRIN should be included on the slate. When the VIRIN is included on the slate, all information is provided in the same frame.

NOTE: Remember that all Navy imaging products forwarded to a visual information records center for pre-accessioning must be accompanied by a Visual Information Caption Sheet, DD Form 2537.

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