Desks should be cleared at the end of the day  and  desk  drawers  should  be  closed  tightly. Classified  material  should  be  kept  in designated  spaces  rather  than  in  individual  desks. OFFICE  ARRANGEMENT As  stated  previously,  an  office  makes  an immediate   and   lasting   impression   on   the   in- dividuals who visit it. The RP plays a vital role in  seeing  that  the  office  spaces  (afloat  and  ashore) allocated  to  support  the  CRP  are  properly  ar- ranged. Figure 2-1 shows some important “Do’s” of   office   arrangement.   It   is   important   to remember that the best arrangement is the one that will facilitate the work most efficiently and effectively. STOWAGE  OF  MATERIALS Supplies should be stowed so that they are kept out  of  the  way  and  in  good  condition.  The  RP will be handling a large amount of material, in- cluding ecclesiastical supply items, that must be stowed. Closed cabinets should be used to store supplies  if  at  all  possible.  These  cabinets  are preferable  to  open  shelves  because  they  protect materials  from  dust  and  damage. Wrapped packages should be labeled for easy identification and only one package of each kind of material should be opened at any given time. This helps avoid waste and ensures that the of- fice  of  the  chaplain  is  doing  its  part  in  using command   funds   efficiently. Mimeograph stencils and ink must be stored in moderate temperatures and away from direct sunlight.  Also,  other  materials  should  not  be placed  directly  on  top  of  a  package  of  stencils since this may damage the stencils. Spirit process duplicator (Ditto) fluid is quite toxic and it is imperative that this fluid be stored in  a  well-ventilated,  cool  place.  Since  a  little amount is all that is needed for each use, only a limited  amount  of  this  fluid  should  be  main- tained.   On   Navy   ships   there   are   regulations prohibiting the stowage of toxic materials in cer- tain locations. RPs should check their command’s regulations/instructions   concerning   stowage   of Ditto  and  other  toxic  materials.  It  is  important to  remember  that  being  safety  conscious  is  an attribute  that  every  RP  MUST  possess. OFFICE EQUIPMENT A Religious Program Specialist is required by occupational  standards  to  type  at  30  words  per minute  and  to  operate  office  equipment.  Shown below are the specific occupational standards for RP3  which  either  directly  or  indirectly  require these  skills. OCCUPATIONAL    STANDARDS—RP3 38825—OPERATE  OFFICE  EQUIPMENT 3 88 2 6 – T Y P E    A T    3 0    W O R D S    P E R M I N U T E 38832—TYPE   AND   ROUTE   CORRE- SPONDENCE  AND  MESSAGES 38837—PREPARE   AND   PROCESS   AD- MINISTRATIVE,   OPERATIONAL, AND   ECCLESIASTICAL   REC- ORDS  AND  REPORTS 38839—TRANSCRIBE   CHAPLAIN   IN- TERVIEW   RECORDS 38847—TYPE  DIRECTIVES 94621—CLEAN,  OIL,  AND  MAKE  MINOR OPERATING  ADJUSTMENTS  TO OFFICE   AND   AUDIOVISUAL EQUIPMENT In   order   to   operate   office   equipment   cor- rectly,  the  RP  should  also  be  able  to  provide routine  maintenance  for  the  equipment  that  is maintained  in  the  office  of  the  chaplain  in  sup- port  of  the  CRP.  The  following  sections  of  this chapter  will  be  devoted  to  explaining  routine maintenance  requirements  and  procedures  for some of the office equipment which the RP may be  tasked  to  maintain. TYPEWRITER   MAINTENANCE A  typewriter  is  a  heavy  and  sturdy  piece  of equipment,  but  it  is  actually  quite  delicate  and should  be  handled  with  caution.  The  following routine  procedures  should  be  observed: A  typewriter  must  be  properly  placed  so that  it  will  not  fall  or  be  knocked  off  the  desk. 2-2