Superseded or Revised Publications When   a   great   number   of   minor   or   major changes are necessary to a publication, it may be either completely revised or superseded by a new publication. In such cases, either an entirely new, revised publication or requisition instructions for ordering  the  new  publication  will  be  forwarded to   all   applicable   commands.   Procedures   for disposal  of  superseded  publications  are  delineated in SECNAVINST P5212.5,  Disposal of Navy and Marine   Corps   Records. PUBLICATIONS  CORRECTIONS PETTY OFFICER The  leading  RP  should  appoint  an  RP2  or RP3  as  publications  corrections  petty  officer.  At least semiannually, the leading RP should review and check publication changes entered to ensure CRP  publications  are  complete  and  current. Additionally,  the  administrative  officer  periodi- cally  receives  a  listing  of  instructions,  publica- tions,  and  directives  in  effect,  including  series indicators  and  effective  edition  indicators.  This list  can  be  used  by  the  RPC  or  RP1  to  further ensure that the publications in the office are kept up  to  date. LIBRARY  OPERATIONS The  Command  Religious  Program  can  be  a major  contributing  factor  to  the  morale  of personnel who are at sea for extended periods of time.  One  way  to  help  maintain  high  morale  is to  provide  a  well-stocked  shipboard  library. Religious  Program  Specialists  are  tasked  with  the operation   and   maintenance   of   the   shipboard library. The commanding officer may appoint the chaplain   or   the   senior   RP   aboard   as   library officer  responsible  for  operating  and  maintain- ing the library. The library officer has the follow- ing responsibilities: Assign and train personnel to function as librarians Receive,  inventory,  record,  catalog,  and shelve  new  books Update  the  library  collection  on  a continuing  basis Maintain  library  spaces 3-10 .  Encourage  the  use  of  the  library  by publicizing  hours  of  operation  and  new books  received Detailed  procedures  for  the  operation  of  the library  at  sea  may  be  found  in  chapter  8  of Religious  Program  Specialist  3  &  2,  module  1, Personnel  Support,  NAVEDTRA  287-01-45-82. NAVAL  COMMUNICATIONS In  the  Navy,  all  written  material,  such  as letters,  documents,  publications,  charts,  and messages addressed to or sent from a command, is   considered   to   be   official   correspondence. OPNAVINST  3120.32,   Standard    Organization and  Regulations  of  the  U.S.  Navy,  contains detailed   information   concerning   official   corre- spondence. Official  naval  correspondence  is  prepared  in naval   format,   using   the  Department   of   the Navy  Correspondence  Manual,   SECNAVINST 5216.5C. The standard naval letter format is also used  to  correspond  with  certain  agencies  of  the United  States  Government,  especially  those  within the   Department   of   Defense.   Some   civilian agencies  that  correspond  extensively  with  the Department  of  Defense  have  adopted  the  naval format. Most official letters addressed to persons out- side   the   Navy   are   written   in   business   form, including those dealing with matters relating to individuals  and  those  written  to  civilian  firms  and to government officials or agencies that have not adopted  the  naval  form. Since  the  Command  Religious  Program  is  a command   responsibility,   all   correspondence relating to it and involving the Navy in an official way  is  considered  to  be  official  correspondence. In the following section, the drafting of pro- fessional and pastoral correspondence as well as messages will be discussed. DRAFTING  LETTERS The  basic  principles  of  preparing  naval  letters can   be   applied   to   all   forms   of   official   naval correspondence,  including  directives. A letter will be more effective if it is carefully planned. An outline, or perhaps some brief notes, will  enable  the  writer  to  ensure  that  all  ideas intended to be conveyed have been included and arranged properly in the letter.