PUBLICATIONS STOWAGE

knowledge of most administrative publications and be able to refer to them should the need arise. PUBLICATIONS STOWAGE Command Religious Program publications should be stored in accordance with classification regulations in effect throughout the Navy. Most CRP publications are unclassified and can usually be stored openly within the office of the chaplain. However, care should be taken to ensure that the publications are not misplaced. Lending pub- lications is not a good policy and should be avoided; however, if publications must be lent, the duty RP should ensure that the person who borrows the publication completes a GSA Form 23 (Chargeout Record). This record should be retained by the office of the chaplain until the publication is returned. PUBLICATION CHANGES Quite often, information contained in publica- tions becomes invalid, outdated, or otherwise obsolete and must be updated. Usually changes are limited to one or two pages, or the change may affect only one sentence. Since it would not be cost effective to reprint the entire publication each time a minor change is ordered, pen-and-ink changes or page changes will most often suffice. Pen-and-Ink Changes Publication changes involving only a word or two are called pen-and-ink changes. This type of change transmittal is sent out via message. The change will be identified by noting the publica- tion, chapter, page, paragraph, and line affected. For example, if the Secretary of the Navy deter- mined that the following change was necessary to the wording of SECNAVINST 5210.11, the change would be issued as follows: SECNAVINST 5210.11 (Change 1) From: To: Subj: 1. Page 1, the Navy” Secretary of the Navy All ships and stations Department of the Navy File Maintenance Procedures and Standard Subject Identification Codes (SSIC). par. 3, line 4, change “Department of to read “Navy Department.” 2. This change is effective upon receipt. A. B. SEA Secretary of the Navy After the pen-and-ink change has been entered, a notation should be made on the record- of-changes page, which is usually located in the front of the publication near the table of contents. Page Changes When major changes need to be made to a page of a publication, a page change is issued. In this case, the corrected page is simply inserted in place of the old page. This change should also be recorded on the record-of-changes page as previously stated. Figure 3-3 shows a sample record of changes. Figure 3-3.—Record of changes. 3-9