Itinerary Report, CHINFO Report 5723-1, as soon as possible to the appropriate fleet commander in chief (with  copies  to  CHINFO,  the  area  coordinator  and  the type  commander).  Note  the  following  information  in  the report: l l l l l l l l l Name of your ship Time and place the guests will embark, including specific   information Estimated  time  of  departure  from  port Destination  and  estimated  time  of  arrival Ship’s employment or other pertinent factors to  include  intermediate  ports Number of billets available Name of CO, and flag or other officer senior to him, to be embarked PAO point of contact and ship telephone numbers Estimated  cost  to  guest Be sure to notify CHINFO when there is a change to the itinerary that would require the guests to remain aboard for longer periods than scheduled or involve an alternate port of debarkation. For further information, consult PA Regs, Chapter 4. Tours Tours of your ship go hand in hand with a sound community  relations  program.  It  is  an  opportunity  for the ship to display Navy professionalism and for visitors to see what a U.S. Navy ship is like. Visiting a Navy ship is an enjoyable and educational experience and has great recruiting  potential. Barring extraordinary circumstances, your ship will be available for tours when it is in a foreign port of call or  moored  at  its  home  port  (usually  on  Saturdays, Sundays and holidays on a rotating basis as directed by the  SOPA).  Consequently,  you  have  to  provide  the necessary tour guides to get the job done. In  some  tour  situations,  for  example,  a  VIP  group with  eight  to  10  people,  you  can  conduct  the  tour yourself or direct a member of your staff to conduct it. A staff member should be specially trained to do this. However, if your ship has been selected to provide tours for  the  civilian  populace  during  an  Armed  Forces  Day public visitation, the public affairs office staff cannot possibly handle the hundreds (possibly thousands) of visitors that will come out to tour the ship. That is why you should develop a comprehensive visitation plan. Visitation  PLAN.—  Input  from  all  cognizant officers  and  special  assistants  to  the  CO  should  be sought  before  the  visitation  plan  is  devised.  For example,  obtain  recommended  traffic  flow  patterns from the security officer and ask the medical officer for recommended   emergency   medical   procedures   and services.   The   supply   officer   should   be   consulted regarding  the  availability  of  refreshments  and  the selection  of  authorized  souvenirs  for  sale.  Furthermore, you  should  liaison  with  the  numerous  other  individuals responsible for making their equipment and spaces ready  for  public  viewing. The  plan  should  also  address  the  number  of personnel each department provides for the tour(s), generally  in  proportion  to  the  size  of  the  department. Departments  should  provide  knowledgeable,  articulate tour guides who present an outstanding appearance and military  bearing.  Individuals  who  satisfy  these prerequisites  with  public  speaking  experience  should  be specifically designated in the plan. Include some provision for foul weather in the plan, including  the  number  of  indoor  seats  available  (if applicable)  and  whether  exhibits  can  be  placed  indoors. It may take several planning sessions and many hours on the telephone to get your plan finalized, but the end result is well worth it: a notice (or instruction) that formally  outlines  the  duties  and  responsibilities  of  all divisions/departments  throughout  the  command  on  tour day. WELCOME SIGN.—  To minimize situations in which  disruptions  or  civil  rights  violations  may  occur, post a sign at the head of the brow or on the quarterdeck, declaring  the  following: “Welcome  Aboard  the  USS  Sea Nettle.  As a guest  of  the  commanding  officer,  you  are encouraged to become familiar with your Navy, an indispensable  component  of  the  U.S.  national defense team. While on board this installation, you are requested to observe the following rules: (1)  Political  activities,  such  as  pamphleteering, speeches,  placard/banner  displays,  and  so  forth,  are not appropriate and are not permitted. Demon- strations  or  protest  activities  are  forbidden. (2)  Activities  detrimental  to  loyalty,  discipline, health, welfare, morale or readiness of the armed forces  are  not  allowed.  The  commanding  officer endeavors to be a gracious host. Your cooperation as 1-46