ENTRY OF CHANGES The timely and accurate entry of changes to NWPL publications is necessary to ensure accurate, up-to-date information as well as information continuity. The NWPL clerk is responsible for making changes or corrections to NWPL publications or ensuring that holders receive. and make the changes in a timely manner. Changes   are   often   so   numerous   that   all communications  personnel  may  become  involved  in making them. The NWPL clerk is responsible for ensuring   that   all   personnel   making   changes   or corrections  to  NWPL  publications  know  the  proper procedures   for   making   these   changes.   These procedures are a follows: l l l l l l l Check the Foreword or Letter of Promulgation of  the  change  for  the  effective  date  of  the change/correction to ensure that the publication to be corrected is effective. Read all the specific instructions contained in the change or correction before making the entry. Use any dark ink EXCEPT RED for pen-and-ink entries. Red is not visible under red night lights used aboard ship. Type lengthy  pen-and-ink  corrections  on  a paste-in cutout. All superseded matter must be deleted in ink prior to inserting the cutout. Use flaps when no room exists for a cutout. When used, flaps should be attached to the binder side of the page. Use rubber cement or mucilage for pasting instead of glue or gummed tape. Make a notation in the margin adjacent to the entry after making pen-and-ink corrections, citing the source of the correction; for example, ALCOM 007/96. After page changes are entered, a page check must be conducted and the page change and page check recorded on the Record of Changes and Corrections sheet. Corrections to NWPL publications are issued by message   when   the   material   requires   rapid dissemination. These numerical message corrections (NMCs) are normally sent as general messages. NMCs are assigned a two-number designation separated by a slant  sign.  The  first  number  indicates  the  sequential number of the message correction to the original or revised publication. The last number is the printed change  that  incorporates  the  material.  For  example, NMC  7/3  is  the  7th  message  correction  and  is incorporated into the publication by change 3. PUBLICATION NOTICE A publication notice gives a brief summary of a new publication  or  change.  The  notice  is  included  with  each hardback copy and is furnished solely for routing by the NWPC.  These  notices  keep  all  cognizant  personnel informed of the changes to naval warfare publications. The notices are destroyed when no longer useful. WATCH-TO-WATCH   INVENTORY To ensure positive control of NWPL publications, a watch-to-watch inventory should be conducted. At the change of each watch, the watches jointly conduct a visual inventory of every publication held by the watch section. Those loose-leaf publications requiring a page check at the end of the watch must be indicated on the inventory sheet. The signing of the watch-to-watch inventory by the relieving watch certifies that the publications were sighted, the required page checks were conducted, and that the relieving watch stander is responsible for them. Any discrepancies should be resolved prior to the relieving of the watch. All signatures in the watch-to-watch inventory must be in ink. The inventory may be destroyed after 30 days if it is no longer needed for local reference. If watch-to-watch  inventories  are  not  required  aboard ship, a daily inventory is required. EXTRACTS Naval warfare publications may be extracted/ reproduced for use in training or operations of U.S. forces. All extracts must be properly marked with the security  classification  and  safeguarded  in  accordance with the Security Manual. The classification assigned to an extract is the highest  classification  assigned  to  any  article,  paragraph, page, or pages from which the information is taken. Guidance for allied (NATO) publications is found in their NATO letters of promulgation. 2-35