Naval Warfare Publications Library

may not be readdressed nor referenced in other narrative messages. SPECAT messages are handled only by those personnel who are authorized to view them as approved in writing by the commanding officer. NAVAL WARFARE PUBLICATIONS LIBRARY The naval warfare publications library (NWPL) is the designation assigned to that group of communications and operational publications designated as part of the publication allowance for the command. These publications contain required procedures, signals, and other information of an operational or mission-essential nature. They may also include information involving safety. The NWPL provides for the central administration and maintenance of communications and operational publications. These publications include, but are not limited to: Naval telecommunications publications (NTPs); Naval warfare publications (NWPs); Fleet exercise publications (FXPs); Allied tactical publications (ATPs); Allied exercise publications (AXPs); USN addenda to allied publications; and Miscellaneous allied publications. The objective of central administration of naval warfare publications (NWPs) is to ensure that these publications are correct and readily available for their intended use. Some NWPs contain information that is necessary for the proper performance of individual duties and is important for individual professional development. Therefore, NWPs must be readily available for use by individuals with a duty-related need or a general professional need for the information. NAVAL WARFARE PUBLICATIONS CUSTODIAN The responsibility for managing the NWPL is assigned to an officer or senior petty officer who is responsible to the executive officer, department head, or division officer. This assignment is a collateral duty, and the person assigned is known as the naval warfare publications custodian (NWPC). This person is responsible for the overall administration and security of the NWPL in accordance with the Naval Warfare Documentation Guide, NWP 0 (NWP 1-01). NAVAL WARFARE PUBLICATIONS LIBRARY (NWPL) CLERK The NWPL clerk is a person assigned by the NWPC. The clerk is responsible for the upkeep and maintenance of the library. The NWPL clerk maintains all records and receipts in the central file, orders all necessary publications and changes thereto, and enters all changes and amendments to publications physically held in the NWPL. The clerk reports all matters of concern to the library custodian. NWPL ADMINISTRATION The NWPL custodian issues publications to holders and short-term users. A holder is a person who has permanent subcustody of a publication under the central control of the NWPL. The holder is responsible for maintaining the publication, entering all changes and amendments, and providing adequate security. A user is a person who checks out a publication for temporary or short-term custody. Signature custody and disclosure records for classified material are maintained as required by the Security Manual. Signature custody of unclassified publications is not required. However, the records of the NWPL should provide an up-to-date location of publications that have been issued to holders or checked out to users. Where signature custody is not required, a locator card maybe used in place of a catalog card to check out publications to users. NWPL MAINTENANCE Several basic files are used in maintaining the NWPL. One is the custody file, which contains a NWPL Catalog Card, OPNAV Form 5070-11 (figure 2-11), for each naval warfare publication on allowance or on board. The purpose of this file is to maintain an up-to-date record of the holder and location of each publication. This record also helps keep track of entries and changes to the publication. The catalog card can also be used as a custody card and as a destruction record. When used as a record for security purposes, it must be retained as required by the Security Manual. The administrative file, sometimes called the transaction file, contains designation letters for custodian, local allowance/inventory sheets, the directives file, responsibility acknowledgment forms, 2-32