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SUPPLY PETTY OFFICER’S RECORDS | Up
Engineering Administration - Administrative Structural engineering guide book | Next
CHAPTER 6 ENVIRONMENTAL POLICIES AND PROCEDURES |
6.
7.
8.
9.
10.
11.
Quantity: The quantity required (from block 25
of form 1250).
Extended price: The extended price (unit price
times quantity) (from block 27 of form 1250).
Work center: The work center code (from block
14 of form 1250).
Job sequence number (JSN): The job sequence
number, with the work center code, identifies a
specific or nonspecific maintenance action
(from block 15 of form 1250).
Requisition number: The requisition number
(Julian date and serial number) when
procurement is required. This occurs whenever
the requested material is NC or the quantity
issued is less than the quantity requested. The
requisition number is obtained from block B of
the pink copy of form 1250 returned to the
department head every 10 days with the
departmental report. This requisition number is
the key identifier of the material procurement
action. Use it when you contact supply for status
or for any other reason regarding this
material-supply office procurement tiles are
arranged in requisition number order.
Requisition quantity: The requisition quantity
shows the quantity of the material being
procured by the ship. Take this data from block
A of the pink copy of form 1250. This allows the
department to perform a very important check.
If the material was NC, the requisition quantity
should be equal to the quantity originally
requested. If partial issue was made, the
requisition quantity will normally be greater
than the outstanding balance since the supply
department is replenishing its stock as well as
meeting the department’s outstanding demand.
If the material is completely NIS, the requisition
quantity should be at least equal to the quantity
requested (it may occasionally be greater
because of losses by inventory, and so forth. If
the quantity issued (if any) plus the requisition
quantity is less than the quantity requested, the
department should check with the supply
department.
12. Status/remarks: The work center should use this
column for information that does not fit into the
other columns.
13. Quantity received: Use this column to show the
quantity received as a result of this request.
There may be only one entry (equal to the
amount requested) if the total quantity was
issued from ship’s stock, or if the total quantity
was requisitioned and received by the
deportment at a later date. If supply sends a
partial issue and requisitions the balance, record
the partial issue quantity in the lower half of the
space and enter the remainder above it when you
receive it later.
14. Date received: The date you received the
material. This is the Julian date that the quantity
in column 13 was received. Again, in the case of
a partial issue followed by a later issue, enter two
dates for the two quantity entries in column 13.
15. Completed: When the total quantity requested
(column 6) equals the quantity received (total
entries in column 13 for that document), place a
check mark in column 15. This lets you see at a
glance those issue requests that have and have
not been completed. Without this information,
documents with no entries in blocks 13 and 14
arc obviously still outstanding. Entries in
columns 13 and 14, however, do not neccessarily
indicate completion. The quantity received must
still be checked against the requested quantity to
determine if there was a partial issue. Thus, the
simple check mark in column 15 increases the
effectiveness of these records.
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