SUPPLY PETTY OFFICER’S RECORDS

SUPPLY PETTY OFFICER’S RECORDS Engineering department supply petty officers in the various work centers keep records of supplies requested and received. These records are important sources of information for the work center and for the entire engineering department. A little extra work at the beginning can save a lot of work, confusion, and frustration later. This is especially true when it prevents the embarrassment of either wasting money on parts no longer needed or of waiting a long time for needed parts only to find out later that they were not properly ordered, or were ordered in insufficient quantity. Therefore, good departmental supply petty officer records plus timely coordination with the supply department can help ensure operational readiness through the best use of supply funds. Figure 5-15 shows a sample of the proper entries in the supply petty officer’s records, and the following list explains those entries based on numbers keyed to the supply petty officer’s records. 1. Request date: The Julian date on which the issue request is submitted (from block 1 of form 1250). This block is not completed on form 1250 2. 3. 4. 5. until it is actually turned in to the supply department. Department number: The internal departmental control number for specific identification of the issue request, when wanted (from block 2 of form 1250). You should use this block to provide better document control and identification. It has a ready serialized reference number for a quick location of a specific document in the supply petty officer’s records. Noun name: The noun name or reference symbol number of the requested item (from block 8 of form 1250). Use the same terminology as on form 1250 to eliminate confusion. National item identification number: The stock number (from block 22 of form 1250). This block provides the only positive identification of the actual material requested. Unit of issue: The unit of issue (from block 24 Figure 5-15.–Sample supply petty officer's record. 5-26