Trouble Reports File (Hard-Card File) The dispatcher maintains a Trouble Reports File for  the  NAVFAC  9-11240/13  (Hard  Card)  and  the NAVFAC 11260/4 (Operator’s Daily PM Report) by preventive   maintenance   intervals.   The   standard interval  between  PM  service  inspections  for  NCF equipment   is   40   working   days.   Therefore,   the Trouble  Reports  File  is  divided  into  40  PM  group sections, covering each of these working days. The dispatcher issues NAVFAC 9-11240/13 and NAVFAC 11260/4 to operators to document pre and post  operations  of  equipment.  The  yard  boss  enforces the  “operator’s  daily”  before,  during,  and  after operational  inspections  to  include  lubrications  and adjustments.    Repairs,  above  the  operator’s  area  of responsibility  not  requiring  immediate  attention  and are not a safety-related item, are logged on either the NAVFAC 9-11240/13 or the NAVFAC 11260/4. The yard boss should initial the cards before the dispatcher  files  the  cards  in  the  Trouble  Reports  File. When a piece of equipment is scheduled for PM, the cards in the Trouble Reports File for that USN are forwarded  with  the  piece  of  equipment. CESE Assignments Based on the recommendations of the company chief and the operations supervisor, the equipment officer  approves  the  CESE  assignments  for  a  unit. These assignments ensure that personnel are provided the  appropriate  vehicles  to  accomplish  their  jobs. Deployment  CESE  assignments  should  be generated  by  the  transportation  supervisor,  assisted  by the   operations   supervisor,   during   the   home-port period.  The  CESE  assignment  list  (fig.  1-8)  is  created by   using   the   current   deployed   battalion’s   CESE assignments and your unit’s last deployment CESE assignments. You must have an Equipment TAB A for your deployment site to use as a guide for the ECs and USN numbers. Assign  the  vehicles  by  their  ECs. Some  vehicles  may  not  be  available  for  dispatch  after the Battalion Equipment Evaluation Program (BEEP). Assigning   vehicles   by   EC   provides   plenty   of flexibility for change.   When the list is complete, be prepared  to  answer  complaints  from  personnel  not assigned  a  vehicle. Category of Assignments CESE assignments are divided into three dispatch categories: Class A, Class B, and Class C. Once you have  developed  your  equipment  list,  you  must  assign each  vehicle  one  of  the  dispatch  categories. The  Class  A  dispatch  category  is  the  full-time assignment  of  a  vehicle  to  an  individual.  Class  A continuing  dispatch  is  only  authorized  by  the  Chief  of Naval  Operations  (CNO). The  Class  B  dispatch  category  in  the  NCF normally is the once a week assignment of a vehicle that requires a DD 1970 (Trip Ticket). You know that most  members  of  your  unit  desire  to  have  vehicles  on a Class B assignment. However,  Class  B  vehicles must  be  continuously  reviewed  to  ensure  the  vehicles are not used just for convenience, but are required to conduct  official  business.  Second  and  Third  NCB equipo  recommends  that  Class  B  assigned  vehicles should  not  exceed  5  percent  of  active  assigned  CESE. The Class C dispatch category covers all CESE not under Class A or Class B. Class C assignments are  made  on  an  “as  needed”  basis.  However, members and project crews are normally assigned the same CESE each day. CESE is turned in daily and maintained  in  the  transportation  pool.  The transportation  pool  provides  the  maximum  control over  equipment  and  ensures  efficient  and  economical vehicle  use. After you have divided the equipment assignment list into dispatch categories, submit the list through the chain of command for approval. The equipment officer  approves  the  list.  However,  the  equipment officer and the commanding officer both review the CESE  assignment  list  before  final  approval. During  a  deployment,  evaluate  odometer  readings on assigned CESE to balance the mileage or hours. This  process  may  require  resubmitting  an  equipment assignment list through your chain of command. Equipment Request Equipment  management  is  a  daily  battle  because everyone thinks they should be assigned a vehicle. However,  you  must  maintain  an  equipment  pool  that can   provide   replacements   for   unscheduled breakdowns,  replacements  for  scheduled  PMs,  and daily  transportation  or  equipment  requests  (fig.  1-9). Developing a taxi service provides a method for moving people that reduces the need for individual assignment of vehicles. Have your taxi carry a radio, and use dispatch as the base station. This provides good  communication  and  expedites  service.  A  good 1-9