Chapter  2—DMINISTRATION,  SUPERVISION,  AND  TRAINING condition   sheets.   Condition   sheets   contain checkoff sheets and material data sheets, and con- sist of a large number of pages. Items for data and checkoff purposes are listed for all parts of the ship, and for all machinery and equipment on board ship. In  advance  of  inspection,  the  ship  to  be inspected must fill in a preliminary copy of the condition sheets. In order to do this, detailed data is  obtained  from  the  maintenance  records  and reports. An  entry  for  any  known  fault  or  abnormal condition of the machinery or equipment is made in the proper place on the condition sheets. Details and  information  are  given,  as  necessary,  to indicate  the  material  condition  to  the  inspecting party. If corrective work is required in connec- tion with a unit or space, a reference is made to the  work  list  item.  Data  and  information requested  in  the  condition  sheets  should  be furnished  whenever  possible.  The  preliminary copy, if properly filled out, represents the best estimate of the existing material condition of the ship. When the condition sheets have been com- pleted,  they  are  turned  over  to  the  respective members  of  the  inspecting  party  upon  their arrival  on  board  ship.  During  the  inspection,  the inspectors fill in the various checkoff sections of the condition sheets. These sheets are then used to  prepare  the  final  inspection  report  on  the condition of the ship. For more detailed information concerning a ship,  you  should  obtain  a  copy  of  the  applicable condition  sheets  from  the  engineering  log  room. OPENING   MACHINERY   FOR   INSPEC- TION.—The   ship   will   open   machinery   as previously directed by the chief inspector, in order to  obtain  the  inspector’s  opinion  concerning known or probable defects. The information given in  Naval  Ship’s  Technical  Manual,  chapter  090, is used as a guide in opening particular machinery units.  More  detailed  information  on  opening machinery for material inspections is found in the administrative letters of the type commander. A list of machinery, tanks, and major equip- ment opened, and the extent of opening, should be supplied to the inspecting party on its arrival. Test reports on samples of lubricating oil should be furnished to the machinery inspector. Ship’s  company  should  have  portable  exten- sion lights rigged up and in readiness for the units of  machinery  opened  up  for  inspection.  The lighting of the space should be in good order. The inspectors   should   be   furnished   flashlights, chipping  hammers,  file  scrapers,  and  similar items. Precision measuring instruments should be readily  available. A S S E M B L Y    O F    R E C O R D S    A N D REPORTS.—The  material  inspection  also includes an inspection of various material records and reports. These documents are assembled so as to be readily available for inspection. Records must be kept up to date at all times; it is a good idea to check over all records to make sure that they ARE up to date and that nothing has been overlooked.  The  individual  records  should  be filled out and maintained in accordance with cur- rent directives. Where applicable, the petty officer in charge of an engineering space should check all records or reports that concern the material or the maintenance procedures of that space. Conduct of the Inspection The  inspecting  group  for  the  engineering department  should  conduct  a  critical  and thorough  inspection  of  the  machinery  and  equip- ment under the cognizance of the department. The condition sheets supplied by the type commander serve as a guide and a checkoff list in making the inspection.  Appropriate  remarks,  comments,  and recommendations are entered on the condition sheets  for  any  particular  unit  of  machinery  or equipment. The  inspectors  should  conduct  the  inspection together with the ship’s personnel. No attempt must be made to follow a predetermined inspec- tion  schedule,  but  different  units  should  be inspected as they are made available by the ship’s company. If the ship is prepared for the inspec- tion, there should be no delay between the inspec- tion of the different units of machinery. It is not necessary  that  all  machinery  of  one  type  be inspected simultaneously nor is it necessary to complete  the  inspection  of  one  space  before going to another. 2-47