ENGINEMAN  1  &  C administration of the ship as a whole, and the administration of each department. In this discus- sion we will consider the engineering department only. The  purpose  of  the  administrative  inspection is to determine whether or not (1) the department is being administered in an intelligent, sound, and efficient  manner;  and  (2)  the  organizational  and administrative  methods  and  procedures  are directed  toward  the  objective  of  every  naval ship-namely,  being  prepared  to  carry  out  its intended  mission. Inspecting Party It is a routine procedure for one ship to con- duct an inspection of a similar division on another ship.  General  instructions  for  conducting  the inspection are usually given by the division com- mander; however, the selecting and organizing of the  inspecting  party  is  done  aboard  the  ship  that must conduct the inspection. The  chief  inspector,  usually  the  commanding officer  of  the  ship,  will  organize  the  assisting board. The organization of the assisting board, in general conformance with the departmental organization  of  the  ship,  is  divided  into  ap- propriate groups, each headed by an inspector with as many assistant inspectors as necessary. Chief petty officers and petty officers first class may  be  assigned  as  assistant  inspectors. 2-40 The  engineering  department  inspecting  group (or  party)  is  organized  and  supervised  by  the engineer  officer.    The  manner  in  which  an individual  inspection  is  carried  out  depends  to  a great extent upon the knowledge and ability of the members of the group (or party). General  Inspection  of the Ship as a Whole One of the two categories of administrative inspection is the general administration of the ship as a whole. Items of this inspection that will have a direct bearing on the engineering department, and for which the report of inspection indicates a grade, are as follows: 1.  Appearance,  bearing,  and  smartness  of personnel. 2.  Cleanliness,  sanitation,  smartness,  and  ap- pearance of the ship as a whole. 3. Adequacy and condition of clothing and equipment of personnel. 4.  General  knowledge  of  personnel  in  regard to  the  ship’s  organization,  ship’s  orders,  and  ad- ministrative   procedures. 5. Dissemination of all necessary information among the personnel. 6.  Indoctrination  of  newly  reported personnel. 7. General education facilities for individuals. 8. Comfort and conveniences of living spaces, including  adequacy  of  light,  heat,  ventilation,  and freshwater. 9. Economy of resources. Engineering  Department  Inspection The  engineering  department  administrative inspection  is  primarily  the  inspection  of  the engineering  department  paper  work,  which includes publications, bills, files, books, records, and logs. Additionally, this inspection includes other items with which the chief and first class must be concerned. Some of these items are the cleanliness and preservation of machinery and engineering spaces; the training of personnel; the assignment of personnel to watches and duties; the proper posting of operating instructions and safety precautions; the adequacy of warning signs and guards; the marking and labeling of lines and valves;  and  the  proper  maintenance  of  operating logs. Administrative Inspection Checkoff Lists Administrative inspection checkoff lists are usually  furnished  to  the  ships  by  the  type commander. These lists are used as an aid for inspecting officers and chiefs, to assist them in ensuring that no important item is overlooked. However, inspecting personnel should not accept these lists as being all-inclusive, since usually during an inspection, additional items develop that must be considered or observed. As a petty officer, you should be familiar with the various checkoff lists used for inspections.