Chapter 2 Administration, Supervision, and Training

CHAPTER 2 ADMINISTRATION, SUPERVISION, AND TRAINING The higher you go in the Navy, the more responsibility you will have for administration, supervision, and training. This chapter deals briefly with some of your administrative and supervisory responsibilities and then takes up cer- tain aspects of your responsibility for training others. Although it is possible to consider administra- tion, supervision, and training as three separate areas of responsibility, it is important to remember that the three cannot be totally separated. Much of your work requires you to ad- minister, supervise, and train, all at the same time. For example, consider a pump overhaul job. As an administrator, you will schedule the job, check on the history of the pump, and see that the required forms and reports are submitted. As a supervisor, you will actually oversee the work and make sure it is done correctly. As a trainer, you will provide information and instruc- tion on repair parts, repair procedures and policies, safety precautions, and other matters. These administrative, supervisory, and train- ing tasks have a direct relationship to the job at hand—namely, the overhaul of the pump. But the pump overhaul job can’t even get started unless a variety of administrative, supervisory, and train- ing functions are performed on a continuing basis. Materials, repair parts, and tools must be available when they are needed; jobs must be scheduled with due regard to the urgency of other work; records must be kept and reports must be submitted; and personnel must be in a continuous state of training so that they can assume increas- ingly important duties and responsibilities. The only way to keep things running smoothly is to take your administrative, supervisory, and train- ing responsibilities seriously. ADMINISTRATION AND SUPERVISION As an Engineman, you will have ad- ministrative and supervisory responsibilities in connection with engineroom and auxiliary opera- tions and with equipment maintenance and repair. OPERATIONAL RESPONSIBILITIES The engineering department administrative organization is set up to provide a means for the proper assignment of duties and for the proper supervision of personnel. However, no organiza- tion can run itself. Personnel—including you— are needed to see that all pertinent instructions are carried out; that all machinery, equipment, and piping systems are operated in accordance with good engineering practice; that operating instructions and safety precautions are posted by the machinery and obeyed by all engineroom personnel; that all watchstanders are properly supervised; that records and reports are filled-in correctly and submitted as required; and that the entire engineering plant is operated with max- imum reliability, efficiency, and safety. In order for you to monitor and record your plant’s status and performance, you need to know which engineering records and reports for the administration, maintenance, and repair of naval ships are prescribed by directives from such authorities as the Type Commander, Naval Ship Systems Command (NAVSHIPS), and Chief of Naval Operations (CNO). These records must be accurate and up to date in accordance with cur- rent instructions. As an EN3 and EN2, you have been primarily concerned with operating logs and similar records. As an EN1 or ENC, you will have new supervisory 2-1