Job Orders

Job Orders Introduction Job orders are requests for a product that requires the expenditure of funds and man-hours. Job orders accompany the job to completion. They are a record of the classification of the job, the originating department, the code or activity, the originator, and a phone number. The job order shows who did the job, how long it took, and how much supplies were used. Job orders should also indicate who picked the job up and when. Retain job orders for 1 year or until a new fiscal year begins before discarding. Format Your job request may be the standard Navy job request, or it maybe a local form. Local forms need to present a complete picture of information to the worker. Supervisors must make sure there is enough information on the job order for the worker to do the job without having to do additional calculations or finding more information. Local forms Base the information for the construction of a local job order form on the reporting criteria for the VI annual report. This will simplify report requirements by building in readily quantifiable figures. Add to this information the date when the job entered the shop and the date due. There should be a section where the shop LPO can make specific comments to the worker or assign a priority and an area for a pick-up signature and date. Specific guidance for designing job order request forms is in SECNAVINST 5290.1. Job order log Enter incoming job orders into a job order log book. Give them a sequential number and write down information including a brief description of the job in the log. This is an invaluable aid in tracking the progress of a job throughout the shop. Later, this information will gauge predictability in the history and trends in work load and supply use. You will have a ready reference for job status, man-hours spent on a job, and a record of who picked up the job and when. Maintain this book accurately and diligently. Continued on next page 1-50