Files, Continued Filing  systems Picture morgue Contents Clipping The following table represents the two basic filing systems found in most shops and their advantages/disadvantages: System Advantages Disadvantages Standard  Subject Identification  Codes (SSIC) numbers Sequential serial numbers · broad coverage · Navy-wide use · easily expandable · easily retrievable · number identifies subject · eliminates shifting files · easily expandable · initial setup takes time · more complicated · numbers do not identify subject · requires extensive cross-referencing Every shop has a picture morgue. Your shop may call it a clip art file, or scrap file. This is reference material and picture ideas collected for use in whole or in part for future illustrations and layout formats. Any image on any subject is appropriate for a picture morgue. Magazines, newspapers, brochures, books, and catalogues are all excellent sources for scavenging ideas. The intent here is to use the images as a catalyst to inspire your own original ideas, not to copy another’s work blatantly. Once you find artwork to clip for your file, identify the pictures by annotating the date, publisher, caption or description, and copyright information. Do this on the reverse of the image or on a firmly attached separate paper. Carefully pry out all the staples and remove the tape from the image area. Fold large pictures with the picture side out to minimize damage created by creasing. Continued on next page 1-36