Chapter 1 Administration

CHAPTER 1 ADMINISTRATION LEARNING OBJECTIVE: Identify the administrative duties and responsibilities of a petty officer first class within a Naval Construction Force occupation in relation to the Personnel Readiness Capability Program, crew member training, preparation of work assignment/schedules, and writing of evaluations. As you attain each higher rate in your rating, both you and the Navy benefit. This is understandable since you have more experience in your particular rating, you have probably been to several Navy schools, and your overall attitude is generally well oriented to Navy life. You are now better qualified and in a better position to impart your knowledge and experience to the personnel under you. Your bearing, actions, and disposition are under scrutiny not only by your seniors, but also by your subordinates. Advancement brings both increased rewards and increased responsibilities. These include higher pay, greater prestige, more interesting and challenging assignments, and the satisfaction of getting ahead in your chosen career. As a first class petty officer, you will have many responsibilities added to those you had as a second class petty officer. You have acquired valuable knowledge, and now it is your turn to pass this technical know-how on to others. In addition to supervising and training lower-rated personnel, you must be able to perform various administrative duties. These duties include giving Personnel Readiness Capability Program interviews, maintaining reports, drafting rough evaluation reports, and organizing daily work assignments for team/crew leaders. The command to which you are assigned will determine the way you should carry out your administrative responsibilities. But it is your skills in planning and organizing, applying effective techniques of supervision, and getting along with people that will help you succeed in the Navy, regardless of your assignment. THE PERSONNEL READINESS CAPABILITY PROGRAM The Personnel Readiness (PRCP) is a management tool Capability Program used throughout the 1-1 active and reserve Naval Construction Force (NCF). It is a skill inventory designed to provide managers at all levels of the NCF with timely personnel information. This information tool increases management’s capabilities in planning, decision making, control, and determining unit readiness. Before PRCP was developed, personnel information was kept on an as-required basis by various members of the unit in personal notebooks, files, and records. This information was collected as management required it to determine military and construction capabilities, training requirements, logistics support, and so forth. The collection of this information was usually a time-consuming, laborious task that required a piecemeal inventory of the command’s capabilities and requirements. Another way of getting this information was through the use of rough estimates. Neither way, however, produced the accuracy or rapid response desired. PRCP has established standard procedures for identifying, collecting, processing, and using this information. The PRCP requires each command to gather and continuously update information on each member of the unit. Most of this information concerns skills acquired through actual job experience or through some type of training program. Other information, such as expiration of enlistment or rotation date, is required for accurate planning. This information is placed in a document called a skill update record. Each enlisted individual within an NCF unit is required to have a skill update record, which is maintained at the company/department level. Regular updates are forwarded to the unit’s PRCP manager. SKILL INVENTORY An accurate and current skill inventory is the backbone of PRCP. Without it, the reliability of any planning based on information stored in the PRCP