Duties and Responsibilities of Supervisory Personnel

transportation division is broken down into two branches: operations branch and equipment maintenance branch. Note that both come under the control of the transportation division director, who reports through a chain of command to the public works officer (PWO). DUTIES AND RESPONSIBILITIES OF SUPERVISORY PERSONNEL This phase of our discussion deals with the duties and responsibilities of various supervisory personnel within the maintenance branch. The individual assignments depend upon the needs of the activity and the skill and experience of personnel available. The public works officer makes the final decision. TRANSPORTATION DIVISION DIRECTOR As head of the transportation division, the transportation director exercises full technical, managerial, and administrative responsibility for organizing, directing, and controlling the work of the division. The director also functions as the technical advisor within and outside the activity in planning and procuring vehicle/equipment requirements for the activity and other supported customers. The transportation director exercises complete managerial responsibilities for the efficient, economical, and timely administration of the divisions; directs operations assignments; manages scheduled preventive maintenance (PM) as well as repair/overhaul; and is charged with the requisition and disposition of automotive vehicles, construction equipment, materials-handling equip- ment, and miscellaneous specialized equipment. MANAGER OF THE EQUIPMENT MAINTENANCE BRANCH The manager of the maintenance branch is responsible for planning, work direction, and administration, and acts as, and assumes the duties of, the transportation director in case of the absence of that person. The maintenance branch’s responsibilities include the following: 1. Preparing and submitting the maintenance division fiscal financial budget 2. Scheduling work for subordinate supervisors and planning for the efficient use of materials and equipment 3. Organizing, coordinating, and directing the work activities of personnel and units supervised 4. Maintaining a balanced workload for subordinate work units by shifting personnel effectively among the units 5. Coordinating the work in areas of re- sponsibilities with other activities and depart- ment/division supervisory personnel to maintain a balanced scheduled work flow 6. Reviewing and analyzing production, cost, and personnel utilization records to evaluate the progress of work and to control or reduce costs 7. Reviewing completed work records (Shop Repair Order, NAVFAC Form 9-11200/3A, shown in figure 1-2, and other computer reports) to assure that production and quality standards are met 8. Inspecting the shop areas periodically and checking safety conditions, cleanliness, security, requirements for materials, and shop equipment 9. Acting on any personnel matter concerning subordinates and assisting in the resolution of grievances referred by subordinate supervisors 10. Promoting safety programs within the immediate organization, reviewing the safety performance of the supervisors, and initiating corrective action as required 11. Seeing that progress, production, cost, and other records are prepared, maintained, and consolidated 12. Developing training programs for employees and subordinate supervisors PRODUCTION CONTROL SUPERVISOR The production control supervisor is re- sponsible for receiving, inspecting, and classifying, within applicable Navy codes, all new and used equipment; preparing reports on equipment received; scheduling equipment into the shop for its first servicing; and arranging for its inclusion into the PM program. Additionally, the production control supervisor determines parts and tools required to support equipment during its life cycle; directs the inspection of vehicles coming into the shop to find the nature and extent of repair or PM service required; and determines the most economical means and methods of repairs. The production control supervisor applies standard hours and cost estimates on individual equipment jobs; initiates shop repair orders; and schedules work into the various work centers/ shops for orderly accomplishment. Finally, the production control supervisor directs the inspection of the mechanics’ work while in progress; ensures a quality inspection upon 1-2