Modifications  to  previous  projects Work  sheets  from  previous  projects Work element checklist (NAVFAC P-405) Project  turnover  files NCBs/NCRs There   are   no   specific   definitions   as   to   what constitutes an “activity,” and it is largely a matter of individual    interpretation    according    to    the requirements  of  a  particular  project.  A  good  rule  is, DO  NOT  plan  a  project  in  any  more  detail  than  is necessary   to   manage   the   scheduling   of   the   work properly.   For   most   NCF   projects,   construction activities  should  not  be  less  than  1  day  in  duration (preferably   not   less   than   3   days).   Refer   to   the Planner’s  and  Estimator’s  Handbook,  NAVFAC P-405  and  the  Seabee   Crewleader’s   Handbook   for more information on network analysis. PROJECT  PLANNING Two basic ground rules are involved in analyzing a project. First, planning and scheduling are separate operations.   Second,   planning   must   always   precede scheduling. If you do not plan sequentially, you will end up with steps out of sequence which may delay the project   substantially.   Each   NCF   project   from   the initial planning phase through the execution phase to the   closeout   phase   is   documented   in   a   standard five-section   package.   This   section   focuses   on   the planning phase of a project. The  project  folder,  or  package,  consists  of  five individual project files. These files represent not only the project in a paper format but they also give you, as the   project   crew   leader,   project   manager,   or   crew member, exposure to the fundamentals of construction management. This package will be presented to OPS in phases; refer to the Seabee Crewleader’s Handbook for   more   information   pertaining   to   project management. Listed   below   are   the   instructions   needed   to complete  a  typical  NCF  project  package.  The  forms marked   with   an   asterisk   are   mandatory   on   all projects.  Small  projects  of  short  duration  or  ABFC projects may require only the mandatory forms. Other forms  are  used  as  needed.  Forms  may  be  computer generated but must be the same content as shown. A. NCF Project Package Contents: To be placed at  the  beginning  of  the  project  package  3-ring  binder. B.  Section   #1   -   General   Information   and Correspondence. 1. 2. 1A Cover Sheet: Recommend using tabbed dividers  for  all  section  cover  sheets. a.  *Tasking   Letter/Correspondence: Distributed by S3 early in home port. b. *Outgoing  Messages  and  Correspondence: File  in  chronological  order,  oldest  on  bottom to newest on top. c. *Incoming  Messages  and  Correspondence: File  in  chronological  order,  oldest  on  bottom to newest on top. 1B Cover Sheet a. Project  Scope  Sheet b. Project  Organization:  In addition to this, include a compete list of all prime and sub personnel  assigned  to  the  project. c. Project  Planning  Milestones:  This  list can be added to if necessary. Ops should be contacted  when  assigning  dates. d. Project  Package  Sign-Off  Sheet:  To be signed off prior to the RDE. Deployment  Calendar Preconstruction Conference Summary Predeployment Site Visit Summary Joint   Turnover   Memorandum:   This e. f. g. h. will be completed jointly by personnel from both  battalions  for  turnover  projects. i. Pre-BOD   Inspection   Request:   This will  be  completed  by  the  crew  leader  two working days prior to the requested date of inspection. C. Section #2 Activities and Network 1. 2A Cover Sheet a *Level  II  Bar  Chart:   Particular    care should be taken in man-day totals recorded on this form. All numbers will match Level III calculations.  Horizontal  and  vertical  totals will match exactly. b.  *Two   Week   Schedule:   This   will   be completed each week by the crew leader. The Company will present it to Ops at the weekly Ops meeting. The crew leader will brief the crew on this and post on the jobsite. 2-21