as the Memorandum For Memorandum, the Memoran- dum  of  Agreement,  and  the  Memorandum  of Understanding,  are  normally  reserved  for  use  by high-level officials, such as the Secretary of the Navy and the Secretary of Defense. Memorandum for the Record (MFR). An MFR is used as an internal document to record supporting information that is not recorded elsewhere. Candidates for an MFR include results of meetings, important telephone  conversations,  or  oral  agreements.  MFRs may be typed or handwritten. Although informal, the MFR should be dated, signed, and show the signer’s organizational   code. Printed Memorandum Forms. Printed forms may be used to communicate between individuals or offices within the same activity. Unlike the MFR, memorandum forms require a “From,” ‘“To,” and "Subj" line, and a name, title, or office code. The contents  of  a  printed  memorandum  may  be handwritten. Plain-Paper  Memorandum.  The  plain-paper memorandum is used to communicate informally within an activity. It is no more formal than the printed memorandum form, but it is more flexible when there are multiple addressees. The plain-paper memorandum is similar to a standard letter, but no identification symbols other than the date is needed. Letterhead  Memorandum.  The  letterhead memorandum  may  be  used  for  direct  routine communication within your activity or with an activity outside  your  command.  When  used  within  your activity,  the  letterhead  memorandum  provides  more formality   than   either   the   printed   “from-to”   or plain-paper memorandum. The letterhead memoran- dum may be used to communicate with an activity outside your command when the subject is routine and no commitment or official position is taken. MISCELLANEOUS  CORRESPONDENCE You  may  be  required  to  draft  other  types  of correspondence,  such  as  business  letters  and  directives. SECNAVINST   5216.5   prescribes   policies   and procedures and furnishes detailed information for preparation of all types of naval correspondence. This includes information on envelope preparation, mailing procedures, and the use of special mailing instructions as well as information on the forms of addresses, salutations, and complimentary closes to be used in naval   correspondence. NAVAL MESSAGES As    an    AZ    who    works    in    maintenance administration, one of your primary duties will include naval message drafting for approval. A naval message is  a  brief  form  of  official  communication  that  is transmitted through a Navy telecommunication center. The naval message is used for urgent communication where speed is of primary importance. Messages   should   not   be   used   to   transmit information  where  a  letter  can  provide  the  same information in time for proper action. The majority of the messages that you draft will be of the general administration (GENADMIN) variety. GENADMIN messages  are  narrative  messages  that  pertain  to organizational-level  matters  that  warrant  electronic transmission.  These  include  messages  that  relate  to operations and readiness as well as certain reports and information  that  require  substantial  attention  of  seniors. A description of a naval message is shown in figure 2-3. Message Terminology Before you draft a naval message, you should become   familiar   with   the   following   message terminology: Originator. The originator of a message is the authority   in   whose   name   the   message   will   be transmitted. Releaser. The message releaser is the individual who is authorized to release a message for transmission in the name of the originator. Drafter.  The  drafter   is   the   individual   who composes   the   message.   The   message   drafter’s responsibilities   include   selecting   the   correct precedence, using the correct message format, and addressing the message properly. The message drafter plays a significant role in the message preparation and transmission. Minimize. Minimize is a restriction that is imposed on message traffic release when emergency conditions exist. Minimize reduces less urgent message traffic or voice communication when an actual or simulated emergency arises or is anticipated. Date-Time-Group (DTG) indicator. The DTG indicator is the primary means that is used to identify a naval message. 121430Z JAN 98 is an example of a DTG. A DTG consists of two parts. The first two digits (12) indicate the date and the last four digits (1430) indicate the hour the message was transmitted. The "Z" 2-14