RECEIPT DOCUMENTATION

ship, squadron, or group representative at either the delivery point or source of supply is known as direct delivery. After acknowledgement of receipt, the Navy owns the materials and services; they are considered satisfactory unless discrepancies are noted. The supply officer must set up procedures to make certain only authorized personnel pick up, receive, or sign for materials or services. FREIGHT The freight method consists of material shipped via the DOD transportation system or commercial freight system. The Government or Commercial Bill of Lading is the document used for material shipped by freight. We can receive freight in the United States, foreign ports, and during UNREP. MAIL The United States Postal Service (USPS) delivers small items. These items include letters and packages sent by way of the various postal programs. Both Gov- ernment and commercial sources often require a receipt signature. Receiving section personnel are normally authorized to pickup and sign for postal deliveries. The supply officer is responsible for setting up and maintaining a list of personnel to receive official mail. RECEIPT DOCUMENTATION All material and services received must have receipt documentation. When material received does not have paper work, the receiving section personnel must immediately prepare a dummy receipt for processing. Incoming material should have one or several receipt documents with it. The type of document depends on the method of purchase, supplier, type of delivery, and Government inspection requirements. Any document received with the material or service that contains enough information to process the receipt maybe used as a receipt document. Although you have a variety of receipt forms, the general pattern for processing is the same. These patterns are as follows: . Determining the type of receipt inspection required l Determining if material requires special handling . Marking the receipt document with date, quantity received, receipt signature, and discrepancies noted during receipt . Sending the receipt document for further processing DD FORM 1348 The DD Form 1348 6-part manual receipt is used both as a requisition and receipt document for most materials transferred between nonautomated ships. When required by the issuing ship, the receiving ship acknowledges such transfer on the white copy of the DD Form 1348. Receipt acknowledgement is always required on the requisitioner’s hardback copy of the DD Form 1348 before it is filed in the material completed file. Show receipt on the white or hardback copy of the DD Form 1348 by circling the quantity received and accepted and entering a receipt date and signature in the Remarks field, as shown in figure 5-1. Figure 5-1.-DD Form 1348 (6-part) manual receipt. 5-3