CHAPTER 5 MATERIAL RECEIPT

CHAPTER 5 MATERIAL RECEIPT Material receipt is the gaining of possession of an item of Navy property through acceptance of physical custody. There are several transportation sources from which we may receive material. These include the U.S. Postal Service, the United Parcel Service, Government vehicles, and direct pick-up from a vendor. Other transportation sources include commercial or Govern- ment air and water freight, commercial trucking firms, and vendor deliveries. This material may be for stock or direct turnover (DTO) to the requisitioner. In some cases, we may keep the material in a holding area for pickup by the customer. Also, we may send the material to a packing unit for preservation or protection. At other times, we may send the material to a shipping unit to be shipped to another activity. This chapter will help you gain the knowledge needed to do the job in receiving material. You will be able to describe the responsibilities of personnel assigned to process material. Also, you will learn the different methods of processing receipts from various activities—this includes inspecting and verifying material receipts. You also will learn how to distribute copies of receipt documents and maintain files. RESPONSIBILITIES The Navy uses different methods to accept and pay for material it buys. We may receive material at the contractor’s place or at the Naval activity. The payment for material received at a naval activity can be done before or after the receipt. Regardless of the method used, we must ensure that the material the Navy pays for is actually received and accepted by a Navy representative. You must have proper controls in these areas to ensure material accountability. SUPPLY OFFICER The supply officer is responsible for the receipt, identification, inspection, and distribution of all incoming material. Also, the supply officer is responsible for processing receipt papers and associated documents. The supply officer delegates the responsibility for physical receipt of the material to the assistants and division officers. SPECIAL ASSISTANTS On ships, the stores/material/cargo officer (when assigned) is responsible for the administration of stores functions. They report to the supply officer on all receiving matters. These functions include material receipt preparation, receipt procedures, material inspection, and receipt processing. On shore stations, the material division officer is responsible for material receipts. STOCK CONTROL OFFICER The stock control officer reports to the supply officer or the assistant supply officer on all matters concerning the receiving of material. These include receipt processing, reporting, reversals, and discrepancies. The stock control officer is responsible for the financial report imbalances from receipts. RECEIVING SUPERVISOR The receiving supervisor is responsible for the identification and inspection of incoming material. The supervisor is responsible for separating the material for stock and direct turnover to customer. These responsibilities also include distribution of material to storerooms or to customers. Additionally, the supervisor ensures that the material is correctly marked and the paperwork properly distributed. DUTY AK The duty AK is responsible for receiving, identifying, inspecting, and distributing material after normal working hours. The duty AK is responsible for ensuring that receipt documents are correct, and that they are given to the supervisor the next day. TYPES OF RECEIPTS The method used in buying material, as discussed in chapter 4, determines the method for processing receipts. The following paragraphs explain these different types of receipt. 5-1