DETERMINING WHEN A SHIPMENT IS CONSIDERED COMPLETE

Block 13 14a 14b 15 Explanation Funding and Accounting Data. For pack- aging discrepancies, enter the accounting or appropriation data required by the action activity to credit the account of the reporting activity for costs involved in correcting the reported discrepancies. This item does not apply to shipping discrepancies. Typed or Printed Name, ‘Title, and Phone Number of Preparing Official. Self- explanatory. Signature. Self-explanatory. Distribution Addressees for Copies. Enter all other addressees that are to receive copies of the report. Use the Discrepancy in Shipment Report (DISREP) for reporting transportation discrepancies in shipments. These are shipments sent through the Defense Transportation System (DTS) and shipments within CONUS by commercial earner. Use the Standard Form 361 for submitting DISREP. NAVSUPINST 4610.33 (series) describes the types of discrepancies that need to be reported on this form. Appendixes E and G of NAVSUPINST 4610.33 provide detailed instructions for preparing and distributing DISREP. The primary purpose of reporting quality deficient material is to provide feedback to responsible activities. These are activities responsible for design, development, purchasing, maintenance, and contract administration. These activities use the report to determine the cause of the deficiency, to correct them, and to prevent recurrence. The Ships Parts Control Center (SPCC) monitors action started in response to quality deficient reports (QDR). Also, the SPCC provides disposition instructions to all activities concerned. Submit reports for items with national stock numbers (NSN) to the screening points, as specified in SECNAVINST 4855.6. Send the original report for items with cognizance symbols 1R, 4R, 4V, 4Z, 6R, W, and 7R to the cognizant field activity (CFA). Send a copy of the report or the original, if CFA is not k n o w n , to COMNAVAIRSYSCOM (AIR-51624). Send the report to SPCC for material with a 9 in the first position of the cognizance symbol. You must identify and categorize quality deficient material upon receipt or discovery. The originator decides what product quality deficiency category to assign. The following information is used for assigning the category: Category Definition I A product quality deficiency that may cause death, injury, or severe occupational illness. A deficiency that would cause loss or major damage to a weapons system. A deficiency that directly restricts the combat readiness capabilities of the using organization. A deficiency that results in a production line stoppage. II A product quality deficiency that does not meet criteria stated in category I. You should isolate defective material identified by a QDR. Unless otherwise directed, hold the material as an exhibit for a minimum of 90 days after submitting the report to the screening point. Forward Category I QDR within 1 day after receipt of the report. Forward Category II QDR within 5 working days after receipt of the report. The originating activity is responsible for maintaining a log for assigning the control number and to track replies to each QDR. The originator also maintains copies of all QDR submitted for at least 2 years from the submission date of the QDR. The originator is also responsible for responding to all requests from screening action or support points investigating the QDR. Refer to chapter 4 of NAVSUP P-485 for sample copy of Standard Form 368. DETERMINING WHEN A SHIPMENT IS CONSIDERED COMPLETE There are several factors that determine when shipment is considered complete. The following texts describe these factors. Deliveries by Supply Officers Ashore Deliveries by supply officers ashore to afloat activities will be considered complete when stores are turned over to the representative of the afloat activity. Deliveries by Contractors Deliveries by contractors to afloat activities will be considered complete when stores were delivered to the 5-29