l If the shipping documentation shows that the shipment  did  not  arrive,  trace  the  shipment  back through  the  transportation  system  or  submit  a Discrepancy  in  Shipment  Report  (DISREP)  according to  NAVSUPINST  4610.33. For  material  shipped  by  nontraceable  means, process the transactions as follows: If the shipment status  reveals  that  the  material  was  shipped  by nontraceable mode and the material is not received within 45 days of this status for CONUS activities (90 days  for  OCONUS  activities),  perform  the  procedures described  in  the  following  text. .   Review   the   transaction   ledger,   receipt documents, and exception listings. Conduct a search of frustrated material. . If material is received and the receipt document is not processed, process the document. . If the material has not been received 60 days from  the  status  date,  submit  an  ROD.  Process  receipt with  FIR  Code  M5  (shipper’s  loss).  This  will  clear  the due file for reordering and create an audit trail whereby accounting will offset future billing adjustments by the shipper.  Send  a  copy  of  the  ROD  reply  to  the accounting   office. Requisitions with BA status (being processed for release or shipment) and the material has not been received  within  60  days  of  this  status  for  CONUS activities (120 days for OCONUS activities), submit an ROD first. Let the shipper conduct a research and tell you the mode of shipment if material has been shipped. Perform  the  following  actions: . If the ROD reply advises that material has been shipped,  conduct  research  according  to  the  mode described  in  previous  paragraphs. . If the ROD reply advises that a credit is being processed, process the receipt with FIR Code M5. Send a copy of the ROD reply to the accounting office. Submission Time Frame.— Navy action activities will reject, with appropriate explanation, RODS not received  within  the  150  calendar  days  from  shipment date (or BA date when no shipping status is received). This time limit applies to both shipments that have been received  and  to  total  nonreceipt  of  shipment.  In  cases where shipment is received very close to the 150 days time limit, the activity submitting the ROD will be allowed 15 days from the receipt date to submit the ROD. Late  Submission  of  the  ROD.—  A   special extenuating clause may be used for late discrepancy reports  involving  concealed  damage,  shortages, overages,  and  wrong  item  discrepancies.  In  some  cases, the  receiving  activity  may  be  prohibited  from  opening and inspecting the material because of packaging or preservation considerations or manufacturer sealed container. When the package is opened for use and the discrepancy  is  discovered,  the  time  limit  for  submitting the ROD may have passed. In this case, submit the ROD with the clause on the remarks block as in the example  below. “ROD  is  submitted  late  due  to  extenuating circumstances.  At  the  time  of  receipt,  the  shipping document   matched   the   container   markings.   The container shows no signs of tampering/damage. The container was not opened due to” (enter one of the following  reasons): .  Packaging  and  preservation  considerations .  Manufacturer  sealed  container .  Technical  inspection  of  material  was  not performed at the time of receipt The   reporting   activity   must   also   provide information  on  the  container  such  as  the  NSN, requisition number, contract number, or manufacturer. Controlled items.—  Notify  the  security  officer  for discrepancies  involving  controlled  items.  Conduct  an investigative  research  for  nonreceipt  of  controlled material before submitting the ROD. Perform other actions according to the mode of shipment used by the shipper  as  discussed  in  the  previous  paragraphs. Mandatory Turn-In Repairables.— The Hubs at stock  points  are  required  to  fully  screen  selected aviation  material  receipts  and  all  nonaviation  material receipts  to  determine  if  discrepancies  exist.  This function   is   primarily   performed   by   Advanced Traceability and Control (ATAC) Hubs. Non-ATAC  Hubs  report  all  shipping-type  and packaging discrepancies on an ROD with a copy sent to the  following  activities: l The cognizant ICP l  The  turn-in  activity .  The  turn-in  activity’s  type  commander The   ATAC   Hubs   submit   reports   other   than misidentification  discrepancies  using  ROD  and  sends  a copy to cognizant ICP, turn-in activity, and turn-in 3-6