material  when  required,  and  maintenance  of  files relating to all receiving functions. The   general   flow   of   material   receipts   and documentation for incoming material from external sources must follow a closed loop receipt processing procedure. This means the material is transferred to the ultimate consignee, the documents are signed/dated, and the receipt transaction is recorded in the ledger or file.  As  stated  previously,  these  procedures  may  vary from one activity to another depending on local policy. NOTE:  Activities  using  NISTARS  processes receipts by using a computer scanner that reads the barcode on the receipt document and transmits the information to the main computer. RECEIPT  DOCUMENTS.–   To  effect  proper distribution of documents and material under Military Standard   Requisitioning   and   Issue   Procedures (MILSTRIP),  the  receiving  function  should  obtain  the following  documents,  as  applicable: l l l Memorandum  copies  of  Transportation  Control and   Movement   Document   (TCMD),   gover- nment  bill  of  lading  (GBL),  or  other  transportation documents  should  be  received  with  the  shipment (or  received  in  advance  of  the  shipment)  depend- ing upon the mode of shipment of the material. One copy of each applicable DD Form 1348-1 or  DD  Form  1348-1A,  except  on  parcel  post shipments. ‘Ibis document keys the individual items  to  the  total  shipment  and  is  normally attached to the GBL or TCMD. For truckload receipts, these documents (both the DD Form 1348-1,  DD  Form  1348-1A,  and  the  GBL  or TCMD) are normally received as a package. Three  copies  of  the  DD  Form  1348-1  or  DD Form 1348-1A should be attached to containers in  waterproof  envelopes.  For  parcel  post receipts,  these  copies  may  be  inside  the  shipping container, depending on the size and type of the shipping  container. ROUTING   SIGNALS.—   To  provide  for  the proper  internal  routing  and  control  of  material  receipts and  to  determine  the  ultimate  distribution  of  the  DD Form 1348-1 or DD Form 1348-1A copies by receipt control, receiving personnel may use rubber stamps for identifying  receipt  documents.  These  are  the  Storage, Preposting,   Transshipment,   and   Direct   Delivery stamps. DETERMINATION  OF  DISPOSITION.—  The method   for   determining   internal   distribution   of incoming   receipts, using   standard   receipt documentation, is to review the entry of items such as the  unit  identification  code  (UIC),  serial  number, project  code,  and  supplementary  address.  These  entries are used to determine if the material receipts are for stock or DTO. You can determine the disposition of material received by the following data: l l l The paperwork of the material destined for stock will contain the UIC of the supply activity. The serial in the document number block is unique and   used   only   for   requesting   stock replenishment. The receipt document for DTO will contain a document number assigned to that particular activity  only.  The  receipt  document  of  material for  the  shop/department  under  the  same command  as  the  receiving  activity  will  contain the same UIC as the receiving activity. The receipt document for material for DTO to a supported  squadron  or  activity  will  contain  the UIC of the dependent activity. The activity’s UIC is printed in the top line of the document under the caption Requisitioner and the UIC of the receiving supply activity is printed under the caption  Supplementary  Address. Distribution of Receipt Documents and Material The movement of stock receipts direct from the receiving area to the storage area depends upon the knowledge  of  the  established  storage  positioning  plan for the material concerned. Some activities position stocks by federal group and class, others by cognizance symbol and by federal group and/or class within the cognizance symbol. CHECKING   RECEIPTS.—   Upon  receipt  of material,  receiving  personnel  use  the  documents received with the material, or from the receipt control when such documents were received in advance of the carrier, to check and make disposition of the documents and  material.  The  following  actions  are  performed: Assign a receiving person to check the material. Verify the shipment as to number of containers actually received and compare with the total number  specified  on  the  transportation document. Initial and date the transportation document to certify  receipt  of  material.  When  loss,  damage, overage  or  other  discrepancies  exist,  action should  be  taken  according  to  procedures  in  the 3-3