A  forklift  truck  with  2,000-  or  4,000-pound capacity and collapsed mast height of 83 inches or less can be used for unloading trucks or containers. Before using the forklift, ensure that the floor strength can support the forklift and load. Also ensure that jacks are in place to prevent the truck from upending. Checking Incoming Material Basic   receiving   actions   include   checking   the number  of  containers  and  inspecting  for  apparent damage.  Material  should  be  tallied  concurrently  with the  unloading  operation.  If  the  quantity  received matches the shipping document, circle the quantity. Annotate a discrepancy on the receipt document by recording the actual count and circling the adjusted quantity.  Refer  to  NAVSUP  P-485  and  NAVSUP Publication 1, Volume 2, for detailed procedures on receipt  inspection  and  verification. Receipt  Documents Maintaining  control  of  receipt  documents  is  one  of the basic functions of receiving operations. Controls can  be  made  by  using  receipt  logs,  suspense  files, advance  notice  listings,  and  so  forth.  The  flow  of receipt  documents  may  vary  from  other  activities. However,  receipt  processing  is  not  complete  until  the receipt is posted to the appropriate record and filed. TRANSPORTING MATERIAL TO STORAGE Before moving materials to storage, ensure they are properly   identified   and   marked,   At   a   minimum, material should be marked with the stock number, nomenclature,  quantity,  and  unit  of  issue.  These markings  are  required  for  material  identification.  Local procedures may require additional markings such as the receipt document number or location number. Aviation depot level repairable may require other markings such as  the  family  group  code  or  pool  number.  Properly marked  material  will  ensure  accurate  accounting, issues,  and  easier  inventory  actions. Moving material to storage is a continuation of receiving,  unloading,  and  receipt  processing.  Move material  by  the  quickest  and  moat  economical  means available. Material movement is affected by the type of material, required MHE, and the distance to the storage area. Some of the equipment that can be used to move the material are conveyors, tractor trailers, pallet jacks, or by hand carts. A forklift truck is generally used to transport material a short distance (less than 400 feet each  way). SHIPPING This  text  describes  the  shipping  procedures  as  they pertain to storage operations. These procedures are primarily  involved  with  selecting  the  item,  processing the issue, and moving the material to transportation for shipment. Refer to  Military  Standard  Transportation and  Movement  Procedures  (MILSTAMP),   DOD 4500.32-R,  for  specific  shipping  instructions. Planning the Shipment The  effectiveness  of  shipping  procedures  depends upon the accuracy of receipt records, proper storage, and proper marking. Planning the shipping operations should start when the material is received for storage. Proper storage operation procedures should simplify stock selection and expedite preparation for shipment. Upon receipt of issue documents or material release authorization,  make  plans  to  move  the  material.  Before moving the material for shipment, you should consider the  following  factors: l l l l Quantity, weight, and cube of material to be shipped. Requirements for security, packing, shipment marking,  destination,  manpower,  and  MHE. Mode of transportation to be used. Date  required  for  release  to  transportation  for further  shipment  to  consignee. Documentation In  most  cases,  storage  personnel  will  receive  and use issue documents to select and move material in stock.   Copies   of   this   document   accompanies   the material  for  shipment. Shipments  must  be  properly documented to prevent delay, misdirected shipment, or loss of material. Hazardous material transportation requires special manifests, which can only be prepared by  personnel  trained  to  prepare  hazardous  material  for shipping. Shipment  Preparation Material  being  shipped  must  be  properly  packed, documented, marked, inspected, and assembled in the designated   area. In  shore  activities,  materials  for shipment  are  assembled  in  an  area  designated  for 2-22