Planning the Receiving Operation

5510.1, for the proper handling of these materials. Hazardous material handling and stowage procedures ashore are provided in NAVSUP Pub 573. Planning the Receiving Operation Receipt operation ashore is more extensive than afloat because of the large quantities and more variety of materials being received. Planning and Coordinating the tasks among the players responsible for different phases of operation will facilitate receipt processing. Using advance information before actually receiving the material can make sure that necessary steps are already taken to process them. For example, you can use the advance shipment notice of a classified item to ensure a qualified person is available to receive it. This will enhance quick processing of material receipts. Other documents that you can use for planning purposes are purchase orders, contract schedules, propositioned material receipt documents, and advanced shipping documents. The documents mentioned can give you the arrival dates, category of material, and quantity of each item category. This information should be provided to personnel concerned with scheduling, storing, transportation, packing, preservation, shipping, and document processing. Storage personnel can use the information to determine the location for the incoming material. The dispatcher, on the other hand, can use the information to ensure qualified operators are available for the required MHE. Planning and coordinating promote effective storage space utilization, efficient assignment of manpower and MHE, and recognition of items requiring special handling. During deployment, ships receive most stores by underway replenishment (UNREP). While in port, the bulk of material is delivered at pierside from the supporting fleet and industrial supply center (FISC). Senior AKs play an important role in an UNREP evolution. You must work closely with other senior petty officers and officers of the supply department. You will be involved in planning the replenishment procedures and in supervising the work in progress. Your experience and knowledge are essential in planning the UNREP evolution. You should consider several factors in formulating local plans for efficient functions of the UNREP under local conditions. These factors include the cooperation of various departments, the stations to be manned, the amount of stores anticipated, the personnel and equipment required, and the special procedures and safety precautions normally employed during replenishment operations. When all necessary factors are considered and all essential planning, teamwork, speed, and precision have been executed skillfully, the UNREP operation can then be termed successful. It is important to remember that the ship is in a vulnerable condition during an UNREP evolution. Failure to take proper safety precautions because of incomplete planning or confused execution could result in a great loss of life and prevent the ship from performing its primary mission. Unloading Operations Unloading operations require planning and on-site supervision. Personnel performing this function must be familiar with the procedures for inspection and verification of material receipts. The mechanics of unloading supplies vary according to the type of carrier, type and weight of material, type of unloading facility, and required MHE. Personnel safety is important when unloading supplies. Before unloading a sealed truck, check the condition and number of the seal. If the seal is broken or missing, annotate the discrepancy on the documentation. In case of sensitive cargo, notify the transportation office and security before unloading. Conduct a preliminary inspection when the truck door is opened. If there is evidence of damage or shortages, suspend the unloading operation, if practical, pending inspection by the carrier’s representative. Unloading supplies at a receiving dock platform requires abridge plate and dock leveler to permit entry of MHE to the truck. Unloading at ground level requires the use of a portable platform or ramp to allow entry of the forklift truck. Materials that need to be transported to the storage area either directly from the carrier or receiving area should be palletized. Maximum palletization facilitates rapid and efficient unloading operations. Position containers on the pallet in a way that the markings are visible from the outer rows of the pallet load. 2-21