MAINTENANCE OF METEOROLOGICAL AND OCEANOGRAPHIC PUBLICATIONS AND FORMS

listed in change transmittals are effective as of the publishing date (the date listed on the transmittal), and will have been in effect for several weeks by the time you receive the change transmittal. After the necessary changes have been made to the instruction, you must enter the change information on the Record of Changes page, located in the front of most instructions. This page, ruled in columns and lines, requires entries of (1) the change number (change 1 or CH1, for example), (2) the date the change was issued, (3) the date the change was actually entered, and (4) the name (not initials) and rate of the person entering the change. In summary, to properly maintain a set of directives, you must accomplish the following tasks: INVENTORY all directives, making note of missing or out-of-date directives. ORDER replacements for missing or obsolete directives. FILE new and revised directives as they are received. ENTER CHANGES documented in change transmittals, as they are received. COMPLETE locator cross-reference sheets for all directives held in locations other than the proper directives binder. Use a SIGN-OUT system for all borrowed directives. Q11. Q12. Q13. Q14. Q15. REVIEW QUESTIONS What type of information should be contained on the outside of each file folder? What is the first task you must do when maintaining a set of directives? What is the purpose of a cross-reference sheet? What is the fastest way to obtain unclassified SECNAV and OPNAV directives and instructions? What is the purpose of change transmittals? MAINTENANCE OF METEOROLOGICAL AND OCEANOGRAPHIC PUBLICATIONS AND FORMS LEARNING OBJECTIVE: Identify the tasks involved with maintenance of meteorological and oceanographic publications and forms. So far, we have discussed the maintenance of tiles and directives. Two other administrative functions you may be asked to do are to maintain meteorological and oceanographic reference publications, and to maintain meteorological and oceanographic forms. TYPES OF PUBLICATIONS As you have probably discovered, every METOC office, whether aboard ship or ashore, has many different reference publications available for use. Some offices receive and maintain specialized magazines dealing with the sciences of meteorology and oceanography, such as Weather-wise or Bulletin of the American Meteorological Society. Nearly every METOC activity has been issued several different NAVAIR publications. These are books published by the government or civilian publishing companies that the Naval Air Systems Command determined to be useful for reference. Other publications you might have in your office are equipment technical manuals and operator manuals that were issued with various pieces of equipment. Required Publications Required publications are the hard- or soft-covered books that you must have on hand, as directed by proper authority. Required publications for Navy and Marine Corps METOC support activities are defined in the Master Publications Allowance List, published by the Naval Oceanographic Office. This listing contains detailed information on all publications that are required for each type of METOC activity, such as centers, detachments, aircraft carrier OA divisions, and so forth. The Master Publications Allowance List contains information on the source of each of the publications listed, the agency responsible for updating the publication, and the agency that publishes and distributes the publication. It also lists the issue date, the revision date, classification, and the national stock number (NSN). Publications applicable to specific 3-9