instructor will be. The department head will review and approve  each  Monthly  Training  Plan  and  keep  copies  of all the Monthly Training Plans. The PBFT uses the compiled  package  as  its  primary  tool  in  scheduling training. Weekly Training Schedule Each  week  after  the  PBFT,  the  department  heads will  provide  each  training  group  within  the  department a  copy  of  a  single  Department  Weekly  Training Schedule.  The  single  schedule  should  include  all training applicable to the department. No changes to this weekly schedule should be made without approval of the  department  head.  This  schedule  indicates  when  and where the training will be conducted. TRAINING  RECORDS The  true  measurement  of  training  performance  is the training record. Your basic objective in keeping training records is to record training in the simplest manner possible. Retain training records only as long as specified by the command. Keep the minimum amount of information required to document the following: · Who received the training. · What  training  was  accomplished. · When  the  training  was  accomplished. · What training remains to be accomplished. Training records are regularly examined as part of the administrative portion of many inspections at most commands. Investigators  usually  inspect  training  records  when looking into safety-related incidents. They use them to determine  whether  existing  training  requirements  are adequate to prevent further injuries or damage. DIVISION OFFICER’S NOTEBOOK The  Division  Officer’s  Notebook  is  a  useful reference readily available to you. In it you should keep precise  records  of  training  and  qualification  information about  your  personnel. As you know, for personnel to advance in rate, they must  first  complete  their  personnel  advancement requirements  (PARs).  The  opportunity  for  your personnel to advance depends on current and future vacancies within their rating. However, their ability to advance  depends  on  the  knowledge,  performance,  and experience  they  receive  through  training. Frequently  monitor  each  person’s  progress  and completion   of   all   eligibility   requirements   for advancement.  You  can  find  the  eligibility  requirements for every rating in the  Advancement  Handbook  for  Petty Officers, NAVEDTRA 71000. AUTOMATIC DATA PROCESSING, SNAP II, AND COMPUTER FILES Today’s   fleet   sailor   lives   in   a   complex, ever-changing environment that involves increasing operating  tempos  and  decreasing  manpower inventories. Our sophisticated Navy equipment and weapons systems continue to demand more of your professional time. At the same time, you must perform routine  but  equally  important  administrative  functions. To the fleet sailor, there seems to be no end to the increased  administrative  responsibilities. The   Shipboard   Nontactical   Automatic   Data Processing System (SNAP II) was designed specifically to  reduce  the  administrative  workload.  The  goals  of  the SNAP II are as follows: To  collect  information  only  once To  provide  maximum  automated  interface  with other  fleet-  or  shore-automated  information systems To require minimal supply, maintenance, and training  support To  require  no  additional  shipboard  personnel When properly used, the SNAP II or other computer systems can provide you with instant access to most of the   training,   administrative,   and   manpower management  data  you  will  need. SUMMARY Safety and training are closely related. Training programs  should  promote  mishap  prevention  through hazard awareness. Such training can be on-the-job, classroom, or formal Navy school instruction. Training in  superior  commands  links  directly  to  combat readiness. Although you should avoid scheduling training for training’s sake, pertinent required training is extremely valuable. The PBFT ensures time and resources are allotted for training. Monitor, evaluate, and document your unit’s training programs on an ongoing basis to 5-15