prepare supplemental guides for each division. He or she must then set forth the responsibilities and relationships for  each  assignment  within  the  department. Department and division organization manuals are frequently   the   object   of   scrutiny   in   a   variety   of inspections. An inspection of your organization manual can reveal whether your division or department is on target  and  functioning  as  prescribed.  Your  manual should describe the organizational structure, duties, and authority  associated  with  key  billets  and  the  procedural guidelines  related  to  mission  accomplishment.  It  should include  equipment  operation  procedures,  casualty control  procedures,  and  watch  organization  and watch-standing   procedures. DIVISION OFFICER’S NOTEBOOK Frequently, you, as a division officer, will want a summary  of  the  files  you  keep  for  administrative purposes. Your division officer’s notebook serves that purpose well. We have no hard-and-fast rules on what should  or  should  not  make  up  a  division  officer's notebook.  You  can  customize  it  to  meet  your requirements. It is, after all, a management tool for you to use as you see fit. Some information you may want to  include  in  your  division  officer’s  notebook  is  as follows: Division  Officer’s  Personnel  Record  Form, NAVPERS 1070/6 (fig. 3-1) Counseling  sheets Copies  of  special  request  chits Copies  of  leave  chits You may also want to keep an indexed section in your  notebook  as  a  ready  reference  containing  the following: A  list  of  your  spaces  and  the  petty  officer  in charge A listing of the collateral duties of your division and  the  individuals  assigned A   copy   of   the   Enlisted   Distribution   and Verification  Report  about  your  division A copy of the manpower authorizations affecting your  division A summary of watch, quarter, and station bill assignments · A  summary  of  training  and  school  requirements WATCH, QUARTER, AND STATION BILL Few things are more annoying than having your sailors  missing  from  their  assigned  station,  therefore, delaying  the  execution  of  an  evolution.  The  watch, quarter,  and  station  (WQS)  bill  is  a  poster-sized  form that is a composite of other unit bills. It is conspicuously posted in division spaces. It summarizes the assignment of division personnel to duties and stations within each of the unit bills. Its primary purpose is to be a convenient reference  to  inform  division  personnel  of  their  regular and  special  assignments. For  units  under  the  ship  manpower  document (SMD)  or  squadron  manpower  document  (SQMD),  the WQS bill serves as a battle bill, It uses billet numbers to assign personnel to battle stations. WQS BiII Construction and Preparation The typical watch, quarter, and station (WQS) bill is filled in with pencil. Updates reflect changes, such as personnel gains or losses, promotions, or reassignment of  responsibilities.  The  WQS  bill  lists  every  person assigned to your division and their major assignments. By  referring  to  the  battle  bill,  you  may  extract  the following   information: Billet  numbers Watch-station  titles Division  responsible  for  filling  the  billet Main rate required to fill the billet Navy   enlisted   classification   coded   (NEC) required  to  perform  the  watch-station  task Your  division  is  required  to  provide  personnel  for various other details. Become familiar with the jobs to which your sailors may be assigned by reviewing the SORN.  A  unit  bill  sets  forth  policy  for  assigning personnel to duties or stations, for executing specific evolutions,  or  for  accomplishing  certain  functions.  The following  are  some  examples  of  unit  bills  and  the policies  they  cover: ADMINISTRATIVE   BILLS   —Cleaning   and preservation,  formation  and  parade,  personnel assignment, personnel recall, and zone inspection OPERATIONAL BILLS  —Civil disaster, flight operations,  replenishment,  visit  and  search, boarding and salvage, and prize crew 3-5