BLOCK 11—MEMBER’S UIC. Enter the five-position unit identification code (UIC) of the activity at which the duty being evaluated was performed. BLOCK 12—DATE REPORTED. Enter the date  the  member  reported  to  the  activity  listed  in block    10.    Fill    in    the    date    using    the year/month/day   format. EXAMPLE:   84JAN01 BLOCKS 13, 14, & 15—OCCASION FOR RE-PORT.  Enter  an  X  and/or  one  of  the authorized  abbreviations.  Abbreviations  are  listed in  the  specific  instructions  for  block  15.  If  more than  one  block  is  applicable,  you  may  make  more than one entry. The following describes the type of  report  applicable  to  each  block: · BLOCK  13—PERIODIC.  Periodic  reports are  those  submitted  on  the  reporting  dates listed  below: E-9 30  April E-8 30  September E-7 30  September E-6 30  November E-5 31  March E-4 30 June E-3 and below 31  January File a periodic report if at least 90 days has  elapsed  since  the  member  was  last evaluated. If the member has been on board the command for less than 90 days, file  a  periodic  report  only  if  more  than  150 days  has  elapsed  since  the  member  was  last evaluated. As an alternative, you may file a Not Observed report. 1.  Extension  of  Reporting  Period.  If the member requests an extension from BUPERS by letter, commanding officers may  extend  periodic  reports  for  periods not  to  exceed  90  days  when  they  know  the member  will  transfer  or  receive  an “Other”  (block  15)  report  within  that period.  This  extension  authority  does  not apply  to  reports  for  persons  who  are competing  for  advancement  in  the  cur- rent advancement cycle or who are in competition   for   a   special   program (Enlisted Commissioning Program [ECP], Limited Duty Officer [LDO] Program, etc.). In no case should more than 15 months  elapse  between  evaluation  reports. 2. Special Reports. The submission schedule  listed  above  does  not  preclude reporting  seniors  from  making  more frequent submissions of special reports. Commanding officers are encouraged to submit   a   special   evaluation   report whenever  justified  to  document  superior or  substandard  performance.  Additionally, commanding   officers   are   strongly encouraged  to  submit  more  frequent performance   evaluation   reports   for persons  in  paygrades  E-1  through  E-3. Frequent  submission  of  these  reports serves  as  an  effective  counseling  aid.  It  also provides a larger data base from which command  assignments,  duty  recommenda- tions,  advancement,  and  retention  deci- sions may be made. · BLOCK   14—TRANSFER.   Transfer reports  are  those  submitted  upon  a member’s permanent change of station, including  detachment  to  and  from  tem- porary duty. Reports completed at the conclusion of a period for annual training are also considered transfer reports. Give the reason for transfer and the member’s next duty station, or the mailing address for  personnel  being  separated,  in  block  56 (Evaluation   Comments). 1.   Transfers   in   connection   with permanent  change  of  station. a.  From  permanent  duty  station.  A report  is  required  regardless  of  how  long it has been since the person was last evaluated. b. From temporary duty of any type. (1)  If  temporary  duty  (TEMDU) was for 30 days or less, a report is not required.  However,  the  TEMDU  activity should place a performance information memorandum  (PIM)  in  the  member’s  field service record indicating the period of TEMDU. The PIM should include any leave/travel  the  member  took  before reporting  and  a  brief  description  of  the member’s assigned duties. If the member was  attending  a  school  and  completed  it 2-19