Refer  to  Standard  Organization  and  Regula- tions of the U. S. Navy,  OPNAVINST   3120.32B, for  a  detailed  explanation  of  how  to  prepare  the Quarterly  and  Monthly  Training  Plan  and  Weekly Schedule. PLANNING  AND  DIRECTING TRAINING Before you begin planning, set a training goal. Then  plan  divisional  training  to  meet  that  goal. Be sure to allow time for training in personnel qualification standards (PQS) and the planned maintenance  system  (PMS).  Also  allow  time  for general  military  training  (GMT). GMT is training of a general nature in areas such as financial responsibility, sex education, Family  Service  Center  services,  and  Navy  Relief. Your command’s training officer should have a set of GMT lectures and the schedule for the command  GMT.  Conduct  additional  GMT  when needed. An  Effective  Training  Program An effective training program has three basic features:  (1)  compatibility,  (2)  evaluation  and instruction,  and  (3)  analysis  and  improvement. Compatibility  means  the  training  program must  work  within  the  command’s  framework  and schedule.  Make  sure  the  type  of  training  required will  fit  into  the  future  schedule  of  your  command. Instruction involves the actual training of personnel. Make sure the instructors responsible for  conducting  the  training  or  signing  qualifica- tions are knowledgeable and capable of clearly communicating the subject matter. Evaluation checks  the  progress  of  each  person  and  the  ability of  division  personnel  to  function  together efficiently and safely as a team. Evaluate the instruction to be sure personnel are being properly trained. Analysis  consists of observing group and individual  performance  and  comparing  the  results with  standard  criteria.  Improvements  consist  of steps  needed  to  make  training  more  effective. To  develop  an  effective  division  training program, make sure it includes the following elements: Dynamic  instruction—Provide  instructors who  give  well-prepared  and  professional  presenta- tions.  The  instructor  should  give  the  impression of having a high degree of knowledge on the subject. Positive  leadership—Show  an  interest  in the  training  program.  Make  sure  persons  giving the  lectures  and  signing  qualifications  can  com- municate  well  with  others  and  have  the  practical skills   needed. Personal  interest—Set  realistic  training goals  and  monitor  individual  progress.  Determine why a person is below standard and take remedial action as require to bring the person to the proper  level  of  training.  Acknowledge  personal achievements  with  rewards,  if  appropriate,  at divisional  quarters. Quality  control—Encourage  the  chain  of command to become involved in the training process  by  testing  individuals  or  having  them demonstrate  the  knowledge  level  they  are  credited with having. Technical support—Make sure manuals, technical publications, operating procedures, safety  precautions,  and  other  references  required for  training  are  available  and  current. Regular  schedule—Set  aside  a  time  every week  for  training,  preferably  on  the  same  day  and time. Methods  of  Training Although you can use various methods to conduct training, you should use a method of training  that  meets  your  objective.  When  con- ducting  formal,  structured  training,  use  standard lesson plans. You will find the following methods effective  aboard  ship: On-the-job-training—Use  on-the-job  training (OJT) as a personalized means of teaching and developing  professional  skills.  Use  it  to  teach personnel  how  to  perform  daily  tasks  such  as those  involved  in  making  Planned  Maintenance System (PMS) checks and meeting Personnel Qualification  Standards  (PQS).  One  of  the benefits of OJT is that you can quickly measure results. Taking time to log the amount of time your subordinates spend on OJT provides a more accurate  measure  of  division  training. Team  Training—Conduct  team  training  in watch  or  battle  station  assignments  through  drills and  exercises  in  port  or  under  way.  Take advantage  of  training  offered  by  local  fleet 5-23