Eligibility for Dependents’ Travel

authorized travel from home). When temporary duty at the Academy is involved, no per diem is payable. Eligibility for Dependents’ Travel Whether or not an Academy graduate is eligible for dependents’ travel depends on when the dependents were acquired. DEPENDENTS ACQUIRED BEFORE GRADUATION.— For dependents acquired before the member’s departure from the Academy, the entitlement cannot exceed the amount payable from the farther point (whether it is the home of record or the Academy) to the PDS, regardless of the point designated for the officer’s travel to begin. DEPENDENTS ACQUIRED AFTER GRADUATION.— When the dependents are acquired after the member’s departure from the Academy, but on or before the member’s effective date of orders, the dependents’ travel entitlement exists to the PDS from only one of the following points: Home of record The Naval Academy Place where the dependents are acquired, not to exceed entitlement from the farther point (whether it is the member’s home of record or the Academy) NOTE: Since this is considered to be the officer’s first PDS no entitlement to DLA exists, with or without dependents. TRAVEL IN CONNECTION WITH DISCIPLINARY ACTION You may encounter special travel categories in which members are involved in some type of adverse action or situation. One of these is when a member is ordered to perform travel for the purpose of disciplinary action. For these cases, the member will use government transportation whenever available. If government transportation is not available, the member will use commercial tickets and meal tickets to the maximum extent possible. When these are not available, the member may be reimbursed for the actual cost of the transportation used as shown by copies of the tickets or receipts for the tickets purchased. If tickets are available but the member does not use them and travels at his or her personal expense, reimbursement may be made not to exceed what it would have cost the government to procure the necessary transportation. The member will be reimbursed for gas and oil only when using a privately owned conveyance. Meals procured at the member’s personal expense will be reimbursed at actual cost, not to exceed the value prescribed for meal tickets. Valid miscellaneous reimbursable expenses maybe paid, but the payment of the monetary allowance instead of transportation or per diem while the member is traveling or at the disciplinary action point is not authorized. PRISONERS WITH GUARDS Today the movement of prisoners with guards occurs only occasionally. When it does occur, it is normally at the ratio of one guard to one prisoner. As a senior DK, you may be called upon to process claims for authorized travel allowances in these cases. If government transportation is not used, then tickets will be provided for commercial transportation. If cooked meals or box lunches are not provided, meal tickets should be issued to cover the prisoner’s meals. The guard will receive per diem. A military guard is authorized reimbursement for any expenses for transportation, lodging, and meals necessarily incurred on behalf of the prisoner and miscellaneous reimbursable expenses. The total reimbursement for meals and lodging will not exceed the applicable per diem rates. RETURN OF ABSENTEES, STRAGGLERS, AND OTHER MEMBERS WITHOUT FUNDS You may run across cases in which special travel allowances are authorized for the return of absentees or stragglers. Also, you may have to process allowances for members in an authorized travel status who find themselves without funds. As a senior DK, you will need to know how to handle these cases and the specific accounting procedures involved. When an absentee is apprehended or surrenders to an activity other than his or her PDS, the Navy will generally return the absentee to the PDS This also applies to stragglers from military units, as well as those members authorized to travel under orders or in a leave or liberty status who find themselves without funds. In these situations, the Navy will provide return or onward transportation, as applicable, to the member concerned. 3-12