TRANSPORTATION DISCREPANCY.-

Transportation discrepancies in shipments sent through the Defense Transportation System (DTS) and shipments within the continental United States (CONUS) moved by commercial carriers are reported on a Discrepancy in Shipment Report (DISREP), Standard Form 361. The types of discrepancies to be reported and detailed instructions for the preparation and distribution of DISREPs are outlined in nAVSUPINST 4610.33.

Receipt of Material for Stock

Material received for stock, other than material turned into store (MTIS), is delivered to the storage area by receiving personnel with a copy of the DD Form 1348-1 or DD Form 1348-1A, stamped Storage. The storage location information is obtained from locator files and is marked in block 10 of the receipt document. When the storage location actually used is different from the location indicated in the locator file, or when no location has been established, the receipt document must be marked with the words location change or new location.

Upon receipt of the material and storage copy of the receipt document, the storeroom custodian performs the necessary count, identification, and inspection for damage when not performed in the receiving area. When there are no exceptions, the material is stored in the indicated location or in (a) new location(s), as necessary. The storage copy is completed by inserting initials of the storeroom custodian and date of receipt in block 9 of the DD Form 1348-1. The completed receipt document is then forwarded to the financial inventory control section, or other action as required by established local procedures.

When exceptions in quantity, identification, or other conditions are discovered, the storeroom custodian marks the storage copy of the DD Form 1348-1 with correct information directly below the pertinent printed data on the receipt document. The

Table 3-1.-Distribution of Copies, Shipping-type RODs

Table 3-2.-Distribution of Copies Packaging-type RODS

quantity is lined out, but not obliterated, and the quantity actually received is marked directly below the lined-out quantity. The word Discrepancy is stamped or written on the document. Depending upon the

circumstances of the exception, the material is placed either in stock or in a temporary holding area pending disposition. The marked document is then forwarded to the financial inventory control/clerical function section for exception processing.

Material Turned in to Store

Navy material returned nom the customer to stock points has traditionally been called material turned into store (MTIS). Stock points carry material in stores accounts such as Navy Stock Account (NSA) or appropriation purchase account (APA).

MTIS is used primarily to take ready for issue (RFI) turn in from customer activities and return them to stock to meet anticipated requirements. When a retail stock point does not carry the MTIS in stock, a formal inquiry procedure to declare the material excess to the wholesale item manager via the DOD material returns program (MRP) is initiated according to instructions as outlined in NAVSUP P-437, chapter 2.

MTIS is placed in local stock when the item is within the authorized retention limit of the activity.

MTIS SCREENING AND IDENTIFICA-TION.- A material screening and identification section should be available at all shore activities for MTIS. MTIS is held in this section during the screening and identification process. During the screening process, material received with proper documentation and packed in a professionally packaged container is inspected using the same procedures as a routine receipt from other sources.

Effective MTIS operation requires the use of technical reference material for identification process and decision making in determining when to place the item(s) in stock (with or without credit), when to send an excess inquiry to the item manager, or when to determine that the item has no use to the Navy and qualifies for transfer to the DRMO. The following resource documents should be available for personnel performing the MTIS screening to use in this decision-making process: Management List-Consolidated (ML-C); Master Cross Reference List (MCRL); Master Repairable Item List (MRIL); Navy Item Control Number (NICN) to National Item Identification Number (NIIN); and the demand history record (either microfiche or printout) when available.

Upon receipt of MTIS, receiving personnel should verify quantity and check in the material as follows:

l Release a receipted copy of the turn-in document to the representative of the activity turning in the material (when such representative is available and has provided one additional copy of the DD Form 1348-1 for this purpose).

l Attach a minimum of three copies, and any additional available copies of the DD Form 1348-1, to the material and forward to the area designated for screening and identification, if required.